Logistics Coordinator Assistant 56 views

The main purpose of the Position

Assisting the Logistics Coordinator in specific activities and assuming some delegated tasks, according to his/her instructions and MSF standards and protocols, in order to ensure proper logistics management in the capital and providing support to logistic activities in the projects.

1. Accountabilities

• Planning and supervising the logistics within the coordination base (repairs, equipment maintenance, stock management, cleanliness…), in order to ensure the best operational working conditions in the capital.
• Supporting the Logistics Coordinator and/or the Mission Supply Chain Manager in organizing the ordering and transport of goods to the different projects, in order to comply with their needs in terms of quality and timelines
• Organizing and supervising the fleet of vehicles in the coordination base (driver’s schedules, vehicles maintenance, vehicle registration and insurance, fuel consumptions, etc.), in order to ensure coping with the transportation and movement needs.
• Assisting the Logistics Coordinator with the checkup and supervision of the proper functioning of the computers and other communication and IT equipment, in order to ensure a continuous and appropriate flow of information and communication.
• Ensuring repair and maintenance of generators and power back-up systems as well as cold chain equipment, water pumps and other technical equipment used or stocked in capital and informing the Logistic Coordinator in case of any further needs concerning technical equipment, in order to have everything running adequately
• Supporting the LogCo in the planning and ensuring an appropriate emergency preparedness and response capacity (stocks, contacts, transport means, staff training), and participating in any emergency activity or exploratory visit, in order to ensure giving appropriate assistance to the population.
• Informing the Logistics Coordinator in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will ease decision-making.

MSF Section/Context-Specific Accountabilities 

• Track and follow up on contract renewals, expirations, and compliance., and ensure the renewal of contracts and/or amendment is timely planned.
• Organize and maintain an efficient archiving system for all logistics documentation.
• Oversee the tracking of rental vehicles, ensuring availability and compliance with policies.
• Maintains records and adjusts discrepancies in asset and inventory records
• Provide a general logistics briefing for all new staff, introducing key logistics situations, procedures, and resources.
• Planning and monitoring the annual leave of the Logistics team in Addis.
• Update the external contact list
• Filling the gap of the logistics team member in the project if required.
• Any other task assigned by LogCo as per the mission needs.
• The Logistics Coordinator Assistant should have good technical and management knowledge, be flexible, and work closely with the Logistics Coordinator.
• The LogCo Assistant has a polyvalent profile and will therefore be able to perform tasks related to every technical family.
• The LogCo Assistant with the guidance of the LogCo develops / and implements small logistic projects and supports the LogCo in administrative day-to-day management.