Accountant 37 views

JOB Responsibilities        

Accountant tasks:

1. Participate in preparation of annual and quarterly work plans, prepare quarterly advance requests for  funding in the applicable format;
2. Proper recording of financial transactions and prepare and submit a regular report on annual and quarterly basis including budget revisions based on corresponding line-item budgets approved by manager;
3. Certify correctness of vouchers, bills, statement of accounts, trial balance, budget estimates and other financial statement and records;
4. Preparation of certification of the availability of funds and/or allotment of expenses, vouchers and requisition for supplies, materials, etc.;
5. Establishment of a project account and ensure appropriateness and proper record keeping of transactions in accordance with the project document and Company procedures;
6. Manage banking transactions related to the project, including preparing bank transfer requests, submitting them to the bank, monitoring transfers and preparing monthly bank reconciliation statements and reporting;
7. Maintain petty cash transactions, including writing receipts, preparing payment request forms, disbursement of cash and clearance of advances;
8. Supervision of the preparation of payroll and general voucher of salaries, and other documentary requirements for disbursements;
9. Preparation of updated reports on disbursements made by the project, and advise the Project Team on the overall financial status of the project;
10. Preparation of a system of accounts those records all the in-cash and in-kind contributions of co-financing entities to the Project; and
11. Undertake other relevant matters assigned by the Project

Other Responsibilities

• Liaising with Office Assistants, ensure that photocopying and binding of documents is done as requested by senior staff;
• Ensure that recording and franking of out-going mail with liaison of Office Assistants is done and charged to respective projects accordingly;
• Monitor the fax machine for all incoming and outgoing faxes. Ensure that all incoming faxes are distributed to the relevant staff immediately. Ensure that all outgoing faxes are promptly transmitted.
• Ensure that all the main doors and windows (general areas) of the offices are duly locked securely after office hours.
• Liaising with the Finance & Administration Volunteer, analyse all the telephone/fax bills monthly with a view to ensuring that costs are properly charged to the relevant cost centres.
• Liaise with the Executive Assistant in managing and maintaining the weekly leave in/out schedule.
• Liaise with the Head of Finance and Administration to ensure regular responses to employment cum business requests are done regularly.
• Provide secretarial support services to senior staff as requested.
• Assist with bookings of the boardroom in consultation with the Administration Officer.
• Perform filing of documents emanating from the Administration Officer such as visas, work permits, foreign affairs, imports, quotations, etc.
• Any other duties as may be assigned by line manager or his/her seniors.

Job Requirements

Profile

Required Qualification

• A minimum of B.A Degree with 3 year of experience
• Trained Accountant cum office manager with a minimum of 3 years experience in a busy office;

Required Skills

• Excellent computer applications knowledge e.g. MS office; ·
• Excellent use of email systems; ·
• Fluent in English Language, both spoken and written.
• Good physical outlook with excellent interpersonal skills, a pleasant personality;
• A good team player;
• Ready to work for long hours

How to Apply

Female candidates are highly encouraged to apply.

Interested applicants can send their CV and other credentials through the E-mail Address:

[email protected]

[email protected]

for more information call to 0929939625

0901005113