Accountant & Administration Assistant 110 views1 application

Conrad Gargett is a multi-disciplinary practice with a focus on integrating architecture, landscape architecture, interior and urban design. With over 160 staff in 6 studios nationally and internationally, we have successfully developed a reputation for design in specialist buildings and various sectors including health, education, defence and more. Refer to our website for more information.

As a practice, Conrad Gargett invests in possibility. We nurture curiosity and capability in our people to envision, explore and extend the possibilities of design.  We apply cutting edge technologies to facilitate the highest quality solutions.  Our enduring designs are underpinned by rigorous research and collaboration.  Through conversations with our clients, we are able to enrich buildings and environments with the stories and needs of the communities who engage with them.

This lies at the heart of what we do:  creating meaningful places for people.

Primary Responsibilities:

Finance Functions

  • Monthly bank reconciliation and financial record keeping (currently using Reckon accounting system)
  • Preparation of bank transfers, cheque payments and recording daily transactions in accounting system
  • Assisting staff to keep accurate timesheet records, logging project and leave time on daily/weekly/monthly cycles using the Project Management / time record system (currently using Total Synergy)
  • Payroll preparation (monthly) using information from Project Management / time record system
  • Preparation (monthly) and declaration of VAT, income tax, pension fund, cost sharing and withholding tax as per the schedule
  • Closure of accounts at end of financial year and preparation of documents for external audit
  • Preparation of fee payments as per the agreement between the client and sub-consultant
  • Follow up submission of consultant invoices, approval by Branch Manager, forward to Head Office for payment
  • Assist with forecasting (through discussion with branch manager), advise Head Office on invoicing, ensure approval by branch manager and sending to client
  • Assist with preparation of fee proposals
  • Making purchases and paying bills on behalf of the CG Branch Manager, Ethiopia
  • Managing discretionary budget by keeping accurate records and receipts of purchases
  • Assist as required with submission (to Head Office) of expense claims
  • Keep record of fixed asset register and maintain depreciation spreadsheet
  • Ensure annual renewal of business license/s, commercial registration of company, insurance of employees and office vehicle are kept up to date and paid on time

HR / Administration Functions

  • Assistance with setting up new employees, ensuring all relevant information is collected and returned to Head Office in Australia
  • Induction of new employees
  • Training staff to use Project Financial Management / time record system (Total Synergy), IT system, IMS
  • Other office management issues

We value :

People and Culture – Creating a culture of fulfilment

Design – Establishment of a rigorous design process

Brand – Creating a strong narrative

Reports to:     CG Branch Manager, Ethiopia

Work Hours:

  • Monday to Friday 8am – 5:30pm


  • All staff – a close working relationship is required with Project Leaders and other administration team members
  • Client / sub-contractor / authorities accounts department/s

Job Requirements

Skills and Knowledge Required:

  • Knowledge of Ethiopian Tax Laws and regulations, ability to use the e-tax / e-filing system
  • English language proficiency
  • Thorough knowledge of standard accounting procedures and local tax & employment law / requirements
  • BA in Accounting / Business Administration or other related
  • Minimum 2 years work experience in related role
  • Proficiency in Microsoft Excel
  • Proven skills and knowledge in Reckon (QuickBooks) Accounting Software
  • Self motivation, attention to details, ability to multi-task, prioritise and work to tight deadlines
  • Loyalty and confidentiality, professional and friendly attitude
  • Knowledge of standard business procedures
  • Pleasant, enthusiastic and helpful manner
  • Willingness to undertake additional training and professional development

How to Apply

If this sounds like you, please send your cover letter and CV, addressing the specific requirements of the role to [email protected] within 10 days from the date of this appearance.

Please ensure you provide your contact details and the contact details of at least 2 referees. It is desirable if you can commence in the role by mid-February.

More Information

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