Admin Assistant 86 views

Job Description:

Place of Work: Legambo(Water4LifeCIFF project)

Contract Duration: 2 yrs

Required Number: 1

• Provide a range of administrative support services, including word processing, mail management, photocopying and filing, to support the effective and efficient operation of the of the Project Office
• Provide a range of reception services, including managing visitors and callers to the Office, and maintaining a tidy reception area, to ensure a professional reception is maintained.
• Maintain database and other records in accordance with relevant systems, policies and procedures, to support effective and efficient records management;
• Provide information and advice on administrative policy and procedures, as required, to facilitate compliance in administrative activities;
• Receiving Field phone calls for project staff whilst these staff are away from their office
• Meet administrative needs of the project office including making travel arrangements, organizing meetings and external seminars, catering;
• Asses incoming correspondence, telephone enquiries, diary management, records management, the coordination of confidential briefing materials;.
• Use computer-based applications, including word, excel and in-house databases, record keeping software and other systems to produce correspondence, reports and other material as required
• Liaise with, and actively develop and maintain working relationships within the project office the wider organization and with external stakeholders;
• Organize the project office correspondence, coordinate travel and provide secretariat support for your team; rs;
• Organize the project office correspondence, coordinate travel and provide secretariat support for your team;

Minimum Qualification required: Bachelor’s Degree in management, Administrative and Office Management or related fields and three years in related field

Required Professional Experience: A minimum of three years in relevant field and NGOs experience is preferred