ADMIN TRANSIT 67 views

MSF Holland is looking for: ADMIN TRANSIT

·         Place of work:      Addis Ababa

·         Terms of employment:  1 year  with a possibility of extension 

·         Remuneration and Benefits:

–          Starting gross salary/month: 31,540.00 ETB

–          Medical Coverage : as per organizational scale

–          Transportation allowance: 2,200 ETB

·         Date of  application: May 10 – May 17, 2021

•       Coordinating the movements of staff (local and international) and related administrative formalities (passports, visas, per diems) with the projects and headquarters

•       Ensuring contact with external partners to stay informed on policies and procedures related to movements, entry/work regulations (immigration, UN, airline companies…)

•       Responsible for all administrative tasks required for personnel transiting through the capital (incl. transportation, briefings, financial matters and lodging)

•       Ensuring the update of movement-related tools and Mission contact information and their regular distribution (incl. movement lists and evacuation/lists).

•       Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility (administrative assistants, housekeeping staff)in order to im-prove people capabilities and to ensure both the sizing and the amount of knowledge required

•       Responsible for the preparation of per diems, modes of telecommunication, and housing/rooming assignments ensuring proper management of guesthouses (furniture, cleaning, food

•       Responsible for the filing of administrative documents according to MSF standards and local legislation.Sending required documentation to HQ in a timely manner.

• Supervise and organise the international travels to and from the mission together with the travel service in HQ.
• Responsible for providing staff with MSF cards and other identification documents.
• Responsible for the preparation of Monthly Expat presence list for Per Diem.
• Follow up on international and national plane tickets validity.
• Request and validate per diem payment to staff working and visitors in the mission.
• Ensures proper accommodation to international staff & visitors.
• Ensure guest phones are managed properly.
• Inform all the concerned about the arrival day and launch a briefing agenda.
• Coordinate movements of staff (local and international) and related administrative formalities (passports, visas, per diems) with the projects and headquarters.
• Being responsible for all administrative tasks required for personnel transiting through the capital (incl. transportation, briefings, financial matters and lodging)
• Ensuring the update of movement-related tools and Mission contact information and their regular distribution (incl. movement lists and evacuation/lists).
• Prepare welcoming packing document for new arrivals.
• Prepare periderm for new arrivals and visitors.
• Organize briefing and debriefing schedule
• Introduce new arrivals (Expats and Visitors) with key peoples and tour the whole building.
• Check all payments (Commercial and Unhas flight) done by receptionist.
• Follow-up and facilitate payment of the flight tickets and accommodation.
• Schedule PCR test arrangement during IS EOM, holiday and if needed
• Organize local movements, and all travel Management and tracking of mission travel schedule.
• Responsible to compile and share daily updated mission travel schedule to the Country management team and Field admin Team.
• Ensure pickup/Drop off at the airport.
• Responsible to share new arrivals information to the concerned department heads.