About CRS: “Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partner’s people of all faiths and secular traditions who share our values and our commitment to serving those in need.”
In Ethiopia, CRS has a long and rich history of providing emergency relief and development assistance to the people of Ethiopia since 1958. At present, CRS/Ethiopia implements multiple projects through different partner organizations. CRS/Ethiopia has a highly diverse portfolio currently focusing on community-based food and livelihood security through activities in agriculture, health, peacebuilding, WASH, emergency relief, and savings and lending. CRS is active in nearly all regions of Ethiopia: Tigray, Amhara, Oromia, Southern Nations, Nationalities, and Peoples’ Region (SNNPR), Somali, Benishangul Gumuz, Afar, and Dire Dawa Regions.
CRS strictly adheres to its Policy on Protection of Children and Vulnerable Adults among its staff, consultants, volunteers, and affiliates. CRS is an equal opportunity, affirmative action employer: women, minorities and people with disabilities are encouraged to apply.
As part of the CRS family, you will join the more than 5000 strong and vibrant individuals working globally to accomplish the mission of CRS. CRS/Ethiopia invites you, the qualified candidate, to apply for the following position;
Position Title: Administration Assistant – Operations
Department: Operations
Duty Station: CRS Ethiopia/Addis Ababa
Required Number: One
Employment Term: Indefinite period contingent upon funding of the program
Reports To: Operations Manager
Application Deadline: October 4, 2021
Job Summary:
You will assist & facilitate the provision of responsive, effective, and efficient operations services in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will help & ensure that all PDP and filed offices operations related activities / questions are properly responded by CRS Ethiopia country office concerned units and departments including financial, HR, Procurement, ICT, Fleet and Administrations related issues.
Job Responsibilities:
· Facilitating, receiving and compiling the procurement plan of PDP /Field offices, and following that PRs are filled out on behalf of these filed offices for all goods and service procurements. Follow up with Procurement unit for the timely procurement of goods and services, and arrival to requesting PDPs / Field Offices.
· Prepare payment requests as and when required
· Follow up the timely cash requests from PDP / Field offices, prepare the request for approval and following up with finance for the timely transfer of the requested cash.
· Follow up & Communicate with PDP / Field offices for the timely liquidation report, check the report and submit to Operations Manager for the final review & approval.
· Follow up and communicate for the efficient use of PDP / Field office assets, including available office spaces and facilities.
· Participate with Logistics team in warehouse assessment to organize and maintain lists of warehouse service providers in all PDP / Field Office areas.
· Conduct on time communication with the security guard companies for any request from Logistics to deploy guards, to inform the company when warehouse contract is to be terminated, and for any other related issues. Receive monthly security guard’s performance report from each PDP / Field Offices & reconcile with the payment request from the companies.
· Conduct on time communication with the cleaning service providing companies for any request from Logistics to deploy cleaners, to inform the company when warehouse contract is to be terminated, and for any other related issues. Receive monthly cleaners & companies performance report from each PDP / Field Offices office & reconcile with the payment request from the companies.
· Help identify safety issues and ensuring a safe and sound work environment.
· Perform other operations support related activities
Agency-wide Competencies (for all CRS Staff):
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
- Trusting Relationships
- Professional Growth
- partnership
- Accountability
Job Requirements
Typical Background, Experience & Requirements:
Education and Experience
· Field of study: BA/BSC Degree in management, accounting or ICT related field
· University graduate with some exposure of official activities
· Additional education may substitute for some experience.
· Experience and proficient skills in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems.
Personal Skills
· Good planning, organizational and time management skills
· Strong customer service orientation with very good communication and interpersonal skills
· Ethical conduct and ability to maintain confidentiality
· Proactive, resourceful, solutions-oriented and results-oriented
Required/Desired Foreign Language
Travel Required (include percentage of required travel, if applicable) Minimal travel required.
Key Working Relationships:
Supervisory:
Internal: Admin and procurement staff, finance staff, fleet, ICT all CRS staff
External: Service providers, vendors
More Information
- Address Addis Ababa
- Experience Level Junior
- Total Years Experience 0-5
- Qualification BA/BSc
