Base Human Resource Administrator 74 views

INTERNAL/EXTERNAL

VACANCY ANNOUNCEMENT

As a registered charity, founded in 1979, Action Against Hunger operates in 45+ countries. The international network of Action Against Hunger is represented in France, United Kingdom, Spain, Canada, USA and India. Teams in the field combat hunger on 4 fronts: Nutrition and Health, Food Security and Livelihoods (FSL), Water, Sanitation and hygiene (WASH), and Mental Health and Psychosocial Support (MHPSS).

For our Operations Human Resource Department in Somali/Gode, we are currently looking for the following professional:

Base Human Resource Administrator 

General Assignment:

Help manage the base’s human resources and manage the administrative aspect

Duties and Responsibilities:
1: Follow up administratively the base’s human resources:

• Keep the database on staff  updated including leaves loans and HR statistics;
• Draft employment contracts and send to senior human resource administrator for validation and final approval;

• Prepare monthly Payroll/Adjust perdiem formula;
• Prepare/Transmit the filled database monthly to the senior HR Administrator at the capital level;
• Insure to induct new employees of administrative issues and human resources; Participate in training new Action Against Hunger staffs about Action Against Hunger Procedures and history;
• Prepare employee Identity Cards and keep record in the staff list;
• Follow-up the staff’s leaves: annual leaves, sick leaves… And ensure to keep track record of written record and send monthly, yearly, quarterly report to HR Capital;
• Monitor salary advances, loans/bonus payments and keep track records on both the database and personnel file;
• Set up a follow-up process for equipment on loan; monitor salary advances, loans, and Bonus payments etc.;
• Keep a staff list and list of end-of-contract dates for the base’s employees and submit to the Field Coordinator and HR Senior Human Resource Administrator;
• Sort all documents in the local employees’ individual files and check that all files are complete and updated;

2: Manage local employees’ social insurance:

• Register new employees and their legal successors, keep a record in their respective personnel file;
• Review medical receipts/prescriptions submitted by employee and validate for finance for payment;
• Prepare reports on accidents at work and take the necessary measures in case of death or to end a contract; ensure contacts with local partners (insurance, social security, pension fund);
• Ensure contacts with local partners (clinics, hospitals, etc.) when see fit for the Bases;
• Participate in assessing Action Against Hunger social benefits and policy in guidance of the Country HR Manager;

3: Assist the hiring process administratively:

• Keep record of the job opening requests with updated Job descriptions;
• Draft job vacancy announcement in consultation with the Field Coordinator and send for HR Capital for validation;
• Ensure to post vacancies at field sites and at base office;
• Organise the recruitment process in co-operation with the job-seeker : schedule appointments, tests, replies;
• Receive and keep track record of all applications received and ensure to communicate to candidates of the written and interview results;
• Participate in giving salary offer after validating salary levels;

4: Facilitate the transfer of information and documents; Assignment:

• Receive/transfer telephone calls to the persons concerned, note them down in the register and take messages if necessary Arrange appointments;
• Translate administrative documents up on request,
• Look after incoming faxes and ordinary mail and transmit them to the persons concerned after having registered them; type, register and send faxes, mails and letters;
• Photocopy and scan documents; Sort and file documents; Register, copy, dispatch and archive incoming documents (letters faxes…).
• Perform any duties assigned by your immediate supervisor.

                    Educational Qualifications and Skills Required:

Qualification/Level of studies:  Degree in Human resources, Administration, or related field from a recognized university/college with 5 years’ experience respectively.  Experience in NGO setting is advantageous.

Required skills: Professionalism – Good organizer – Sense of confidentiality – Computer skills – Good knowledge of English language both speaking and writing;

Local Language Somali is Mandatory