Cashier 56 views

Position:                           Cashier

Term of Employment:   One year with possibility of extension

Duty Station(s):              Hawassa

Required Number:        One

Salary & Benefits:          Competitive

Application Deadline:   November 02, 2020

PURPOSE OF THE POSITION

  On behalf of the regional office, collect funds and effect payments according to ATA standard procedures. The main function is to collect money and effect different form of payments like workshops and other procurement related payments that daily occurs in relation to the regional ATA office.    

 MAJOR DUTIES AND RESPONSIBLITIES

• Prepare receipt vouchers and collect cash and/or cheque from various sources and organizations and deposit intact in to the regional Bank accounts.
• Ensure that all collections and payments are done against serially pre-numbered cash receipt and cash payment vouchers.
• Intact deposit all collections received from advance settlement or other sources;
• Prepare Cheque and effect payment as per the ATA policy and procedure manual;
• Record daily transactions and reconciliations on spread sheet;
• Maintain custody of financial documents, Cheques and other files;
• Effect payments related with workshop across the region up on requests and necessary documents fulfilled.
• Maintain petty cash fund, keeps in the safe place and prepares cash report with all supporting documents.
• Request for replenishment when the expenditure reaches 75% of the petty cash fund upon the authorization and approval of the Cluster Secretariat Lead and Finance Officer-Regional.
• Prepare payment vouchers (for Cash and Cheque payments) as per approved payment requests and/or authenticated invoices and receipts and present the vouchers for verification and approval by the responsible persons.
• Make cash / cheque payments only after getting approval/authorization from Responsible authority.
• Prepare receipts for Government withheld taxes VAT & WHT and provide to the supplier up on effecting the payment.
• Obtain a copy of VAT registration certificate and TIN from suppliers whenever effecting a payment.
• Keep payments vouchers and their supporting documents in safe place until they are transferred to the head office monthly.
• For reconciliation purpose keep a copy of each payment and maintain in the regional office.
• Prepare receipt vouchers and collects refunds for personal telephone, faxes and vehicle usage.
• Prepare weekly cash position for the consumption of bank signatories;
• Reconcile cash accounts with financial documents and update the cash book regularly.
• Checks and pay all office bill /telephone, fax, water, electricity, house rents, etc. on time.
• Comply with all relevant ATA policies and procedures
• Ensure the effective and efficient use of all ATA resources in order to keep costs low
•  Perform all other duties related to the position and assists the Senior Finance Officer in his/her daily routine.

·  BA degree  in Accounting from recognized university/college

·  At least Three years related work experience working as a cashier or related position,

·   Skill in the overall management of cash

· Knowledge in Microsoft applications is a must; knowledge on accounting software like QB, Peachtree and others is advantageous.

Good knowledge of spoken and written English and Amharic is highly desired