Central Regional Office Technical Program Coordinator 133 views4 applications

Purpose of the position:

To provide an overall technical supports to WV’s program planning, executions, monitoring, accountability, learning and transition processes in the region in line with the partnership as well as government strategies.

Major Responsibilities:

To coordinate programmes/Projects Design and Planning, transition process, and share results to the RORAD and other concerned partners.

•  Conduct assessment on development needs, identify opportunities for project proposals writing that align with WV’s development guidelines and technical programmes, and ensure submission for resource mobilization.
• Review the national and regional government priorities and create understanding among field staffs on the same and concerned departments, and ensure APs’ annual plans are in accord.
• Support CPOs and APs on programme transitions by providing technical advises in compiling and review of transition plans;
• Provide technical advises to partners (government, sustainability of impacts and ensure partners’ ownership over programme outcomes.
• Ensure child wellbeing outcomes are visibly targeted in the APs’ planning process by considering updated and context based development needs.
• Follow up and coordinate the timely preparation and submission of plans and relevant documents of the CPOs/APs in timely and quality fashion and make sure it is shared to all relevant bodies (government, SOs, and NO).
• Ensure most vulnerable children and families are well targeted and addressed through programmes planning process and executions.
• Guide APs in intentional inclusion and mainstreaming of cross-cutting initiatives (gender equality, child protection, disabilities, etc), incorporation of new practices, technical approaches, etc. in their short-term, intermediate and long term planning process.
• Ensure project design and planning is well aligned with the CWB Outcomes, ToC and NO strategy.

To provide an overall supports to CPOs/APs for quality and timely executions of programmes.

• Oversees and guides CPOs and APs on programmes executions focusing on identified models both for grants and regular funding.
• Prepares dashboard with key programme and financial issues, present for regional management for further discussions and actions for better execution.
• Give updates and evidence based information/concerns on programme executions, identified during field monitoring (including enterprise risk management) to the ROAD and concerned department at NO for further discussions and timely decisions favor of quality programme execution.
• Identify and shares key lessons and actionable items on programme executions to the RO Management meetings.
• Follow up and track the proper balance of resource allocation at CPOs/APs, efficient and effective utilization of budget for all PNS, grants and sponsorship sources and share status updates to the regional associate director and all relevant bodies for timely action and decision.
• Coordinate programmes kick off events (both for grants and regular initiatives) with government stakeholder and CPO/APs/NO and share minutes.
• Produce Monthly Management Report (focusing on key indicators of programme execution and financial utilization) and share to ROAD and NO’s IP team.
• Follow-up on key performance indicators of sponsorship programme, guide and support APs/CPOs in addressing issues in timely fashion.
• In collaboration with ROAD, provide support to CPOs and APs to minimize programmatic risks identified through ERM and to prepare for operational auditing.
• To coordinate, oversee, follow up and give technical support to the RO based grants and infrastructure activities in the ROs where CPOs supports functions is restructured to report to RO with the aim to secure shared service.

Ensure efficient and effective implementation of MEAL system and Communications

• Coordinate measure of programmes impacts (through midterm and end evaluations), present evidence that WV’s programmes are delivering lasting impacts for children according to NO strategy and programme guides.
• Ensure effective and efficient use of funds through regular monitoring of programme implementations and doing operations audit.
• Follow up and coordinate field monitoring, findings, challenges and proposed solutions for further insight and, timely decision by the regional office management team.
• To gather, review, analyze and consolidate key information of TPs, regional basic facts, development priorities, challenges and keep updated on regular basis, share the results to all relevant bodies at the regional office, NO and SOs as deemed necessary.
• Conducts field visit during plan preparation, compile reports and communicate to internal and external partners.
• Follow-up on programmes executions and share learnings/issues to concerned partners for future improvements.
• Enhance transparency by sharing basic programme information (M&E findings, budgets and reports, etc) among partners.
• Compile reports (quarterly, bi-annual and annual) and share to WV Management, National and Regional Governments and share.

Ensure proper capacity of programme/project leadership and knowledge management at CPOs/APs

• Identify key technical and project management capacity needs at CPOs and APs.
• Discuss with relevant departments at NO and with RO management in designing strategies to strength the capacity of field programme leadership.
• Ensure effective and efficient programmes review and reflection process at CPOs and APs and sharing of learning to all concerned stakeholders.
• Facilitate communities of practices in the region on specific subject matters/issues.
• Provide trainings on MEAL (including LEAP) and project management for field staff.
• Promote action research to inform quality project management process.
• Work with NO’s communication team in coordinate best practices/success stories, evidences and innovative ideas in the field and ensure they are properly documented, published and shared to partners in the region.

Provide technical support to CPOs and APs on strategic alignments of programmes with the global initiatives and government strategies/policies.

• Internalize internal and external programmes guidelines (policies, strategies and tools) and provide orientation to CPOs and ADPs staffs on the same in ensuring alignments and programmes qualities.
• Reviews WV’s programmes management alignment with the key strategies (NO Strategy, TPs, government polices…etc), share finding to all concerned for follow-up actions.
• Reviews Programmes performances against the CWB outcomes, NO strategy and standardized LFA (TPs) and share key concerns and advice on the follow-up actions.
• Coordinate and guide the integration and alignment of policies, programmes, resources, sectors, mix of skills and track the status and share feedback to the ROAD and concerned partners.
• Make strong linkage, networking, relationship and involvement with the regional respective bureaus, Planning and Economic Development team, and DRM related TWGs of different sectors and share feedback to the RO AD.

Qualifications:  Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• Educational level and qualifications required:   BSc/BA degree and MSc/MA degree in development studies, agricultural Economics and other related studies.
• Experience:  Seven years of experience (of which 4 years in Programme management and supports)
• Knowledge of programme cycle management.

 Working Environment / Conditions:

• Work environment: Office-based with frequent travel to the field
• Willing and able to work in diverse situations
• On call:  40%