CONSULTANCY SERVICES FOR THE CONDUCT OF A JOB EVALUATION AND CLASSIFICATION EXERCISE 55 views

BACKGROUND

HELVETAS Ethiopia is an International Humanitarian Organization which is part of a network of independent development organization.  With head office in Switzerland, Germany and the USA, HELVETAS is working in Ethiopia and other 28 countries in Africa, Asia, Latin America and Eastern Europe. The Organization bring about real change in the lives of over three million disadvantaged people every year. Helvetas implement development projects in the areas of water and sanitation, agriculture and nutrition, education, economic development, democracy and peace, and climate and the environment. The Organization also provides emergency response after disasters. HELVETAS Ethiopia has over 90 employees, located in 6 offices across the Country.

To ensure that positions are appropriately classified and aligned across different projects and offices, HELVETAS Management team has approved the conduct of a comprehensive job evaluation and standardization.  Therefore, HELVETAS is seeking to hire a consultant or consulting firm to conduct this comprehensive job evaluation.

OBJECTIVE

The objective of this consultancy is to conduct a comprehensive job evaluation exercise at HELVETAS Ethiopia to ensure that all management and non-management positions in the organization are appropriately classified and aligned to achieve internal and external equity. Specific attention is to be paid to achieving alignment along different projects and field offices in HELVETAS Ethiopia.

The Specific Key Objectives of the Study are to:

• Develop a framework, which would determine the relative value and size of individual jobs under a fair and equitable assessment process
• Establish the classification and level of individual jobs in the organizational hierarchy based on the job description, responsibilities, and duties of the job
• Develop a system that allows for consistent and accurate assessment of the difference in relative value among jobs
• Establish a framework to determine the grade levels for new jobs.

REQUIRED SERVICES

The work to be undertaken by the Consultant or Consulting firm in the preparation of the outputs should include, but not necessarily be limited to the following:

– Interview with Management and staff of HELVETAS including Unit Heads, Project Managers, and SMT.

– Collection and Review of Relevant Data on:

• Review relevant literature internally and externally including but not limited to the:
• National Personnel Regulations (NPR 2022)
• Job descriptions/ job specifications of HELVETAS Ethiopia and comparative organizations

OUTPUTS/DELIVERABLES

The consultant will deliver the following:

PAYMENT SCHEDULE

Payment to the Consultant (s) for the provision of deliverables outlined in Clause 4 above will be according to the following schedule:

EXPERTISE

Eligible Consultants should have the following qualifications:

• At least ten years’ relevant experience in providing classification and job evaluation consultation services.
• Good knowledge of job evaluation methodology
• Experience in organizational review and/or design would be an asset
• Qualifications: Master’s Degree in Business Administration, Human Resources, or related field.
• Ability to manage assignments effectively –consistently ensuring timeliness and quality of work with minimum supervision.
• Excellent communication and representation skills.

SUBMISSION OF PROPOSAL

• The proposal from eligible Consultant(s) should include the following:
• Technical proposal (not more than 10 pages) which contains the interest and motivation of the consultant or firm, clear framework, measurable goals and objectives, methodology and approach, work plan, and any other relevant information regarding the specific assignment;
• Copy of renewed trade license, tax related registration certificates, etc.;
• Statement of relevant experience i.e. similar assignments executed in/under execution in the last five years;
• Financial proposal: This should be presented in a separate sheet and should indicate the breakdown ofthe proposed cost;
• Appendix: Documentation such as CVs;
• At least three references.