Deputy Chief of Party (Operations) 51 views

Classification: Project Funded

Employee Type: Full-time regular

Department: Program Implementation

Work Location: Addis Ababa, Ethiopia

Child Safeguarding:

Level 3: the post holder will have access to personal data about children and/or young people as part of their work, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

Summary

Save the Children is seeking a Deputy Chief of Party (DCOP) candidate for the Ethiopia USAID/LEGO FOUNDATION Childhood Development Activity. This position will collaborate with the local government and other critical partners to provide high-level technical and operational support for effective capacity building at the local level and sustainability of the project interventions. The DCOP will oversee teams of experts both in SCI and partners, prepare reports and annual operating plans, align project initiatives with in-country priorities, and ensure the program complies with Save the Children’s and USAID’s regulations.

The DCOP ensures program implementation of high impact, proven interventions that meet stated goals and reporting requirements. This role will assume the responsibilities of COP in his/her absence. This role manages the implementation of program activities and ensures efficient operational support for the project team. Specifically, this person is a key part of the senior management team and oversees high-level HR duties, such as attracting talent and setting training standards and hiring procedures. He/she also analyzes and improve organizational processes, and workflow to enhance quality, productivity and efficiency that will benefit the program.

SCOPE OF ROLE:

Reports to: Chief of Party

KEY AREAS OF ACCOUNTABILITY:

· In collaboration with the COP, ensure that the program is delivered according to the contractual requirements with USAID and the Government of Ethiopia i.e. all activities and deliverables are completed within the agreed timetable and budget, reports are submitted as per agreed schedules and any other requirements or criteria are fulfilled.

· Represent the project at the meetings with USAID, Government of Ethiopia, partners, and other stakeholders when required.

· Ensure proper project management by ensuring that all planned expenditures are on track in strict compliance with the agreed budget lines and USAID’s and Save the Children’s financial regulations.

· Ensure that KPIs for program operations are met, and work closely with other functions to achieve project milestones.

· Coordinate the design and routine update of detailed annual work plans and ensure these are used by the team appropriately to monitor progress towards completion and achievement of program objectives.

· Ensure that reports for donors, government of Ethiopia, and Save the Children are prepared as required, ensuring these are of the highest quality and submitted in a timely manner to the donor. Be fully aware of the grant compliance regulations of Save the Children as well as USAID.

· Manage and motivate direct reports to achieve their work plan objectives, and to contribute to the achievement of the overall program goals.

· Coordinate with key stakeholders, other USG implementing partners, and government of Ethiopia.

· Oversee partners and manage day-to-day consortium service delivery approaches.

· Monitor country-level activities, identify challenges and develop appropriate reporting mechanisms, and ensure key project results are communicated to the COP including quarterly and annual reports.

· Coordinate closely with the SC offices (in Ethiopia, as well as at the regional and global levels) and partners in technical, administrative and HR matters, especially regarding project’s operations and financial matters.

· Attend and actively participate in periodic program meetings and ensure a summary of progress and challenges are prepared and presented with follow-up actions as required.

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

· Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

· Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

· Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same

· Widely shares their personal vision for Save the Children, engages and motivates others

· Future orientated, thinks strategically

Collaboration:

· Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters

· Values diversity, sees it as a source of competitive strength

· Approachable, good listener, easy to talk to

Creativity:

· Develops and encourages new and innovative solutions

· Willing to take disciplined risks

Integrity:

· Honest, encourages openness and transparency.