Emergency Project Manager – (Nutrition)- 7 months 85 views2 applications

1. General Information

Humanity and Inclusion (former Handicap International) is an independent and impartial aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions. HI is a non-governmental, non-religious, non-political and non-profit making organization.

2. Mission

The Emergency Project Manager (PM) will be based in Dire Dawa, and works under the direct supervision of the Operations Manager (OM). The project manager will be responsible to ensure the overall quality and implementation of the project’s activities in Babile Woreda including planning of the activities, monitoring and reporting, budget management, technical support to the team related to CASH TRANSFER to affected communities in Babile Woreda.  The project manager is also expected to establish strong coordination partnership with other local actors and partners operational in target Woreda.

MAIN RESPONSABILITIES OF THE EMPLOYEE

Under the responsibility of the Operations Manager, s/he will be responsible for:

 Defining the strategy of intervention within the project and related operational modalities and tools;

 Setting up and ensuring the continuous monitoring of the activities under her/his management including qualitative and quantitative monitoring;

 Recruiting, training and managing the team members under her/his responsibility, including regular meeting and guidance, development of individual action plans when necessary;

 In coordination with the logistics and the administrative departments, ensuring the respect of the administrative and logistics procedures within the project under her/his management;

 Regularly reporting on the above activities (statistic, review monthly objectives, etc.) as per request by her/his line manager;

 Using appropriate HI tools and/or participate to the development of new technical tools in coordination with the technical advisors upon needs of her/his activities (IEC material, training tools, etc…).

 Ensuring external coordination and partnership operational management;

REPRESENTATION

 In coordination with her/his line manager, s/he will represent Handicap International in the project area with any relevant stakeholders, local, national and international partners, local and provincial authorities in order to facilitate the implementation of project’s activities;

 S/he will participate when needed/relevant to the external coordination meetings relative to her/his field of intervention mainly at local level.

Linkages

Throughout the life of the project, the Emergency Project Manager is expected to work with the following people and organizations:

Main internal Interfaces Main External Interfaces

1. Operations Manager

2. Cash Transfer team (including Dire Dawa Base Office team)

3. Support Service Team (Logistic, Finance, HR and Administration) based in Addis Ababa

1. Beneficiaries, Internally Displaced People (IDP) and Host community

2. Kebele Officials.

3. Local Government Partners (particularly, Zone and Woreda Disaster Risk Management (DRM) office.

4. National and regional Cash Working Group

5. Actors working on nutrition program

PROJECT MANAGEMENT

 S/he will monitor and supervise the proper use transferred cash for the intended purpose by targeted beneficiary households.

 S/he will conduct regular assessments for the identification of Cash Transfer project.

 S/he will conduct home to home visit and ensure the transferred cash are used for the intended purpose.

 S/he will coordinate targeting of beneficiaries as per set targeting criteria and organize verification of beneficiaries jointly with stakeholders using general community meeting.

 S/he will contribute to the production & review of project documentation and tools;

 S/he will ensure a proper planning and implementation of the project’s activities according to the defined strategy and targets;

 S/he will ensure the coherence and the homogeneity of the project under her/his responsibility (methodologies, indicators and results follow up);

 S/he will supervise the implementation of the project through the management of the team under her/his responsibility;

 S/he will organize and animate team meetings as frequently as possible;

 S/he will organize field visits on a regular basis;

 S/he will inform her/his line manager of any relevant issue related to the project implementation;

 S/he will ensure a monthly follow up of the project indicators.

 Define project’s needs and organize the project’s resources efficiently to ensure the achievement of expected project’s results;

 Ensure a proper follow-up of donated items (stock reconciliation) in collaboration with the logistics department;

 Provide input into the integration of beneficiary participation and accountability;

HUMAN RESOURCES MANAGEMENT

 S/he will ensure strict application and respect of the Internal Regulation by her/his related staff.

 S/he will define, with each member of your staff, her/his action plan and delay for reaching defined goals (IAP);

 S/he will define and implement the required training;

 S/he will support and advise her/his team in the implementation of their IAP;

 S/he will ensure feedback towards her/his team about issues potentially raised by them;

 S/he will ensure a good communication – coordination – information level of each member of her/his team through regular coordination meetings (or other if needed);

 S/he will be concerned and aware on the personal and professional evolution of each member of her/his staff, and its development within the mission: individual interviews, oral and written evaluations;

 S/he will ensure, together with HR officer, conflict resolution (personal and professional) within her/his team;

 S/he will propose to her/his line manager relevant needed adaptation to the organizational chart of the mission and contribute to its implementation (job descriptions, etc.);

 S/he will support her/his staff in their management duty: coordination meetings, individual interviews, etc.

INTERNAL COORDINATION

 Attend internal coordination meetings (weekly base meetings or other if required);

 Liaise with the HI Technical Resources Unit in order to get the appropriate support to ensure quality requirements are met;

 Liaise with support departments (Finance, Human Resources & Logistics) in regards with the project activities and in compliance with HI procedures & tools;

 Ensure an effective coordination with other Project Managers of the mission.

DATA MANAGEMENT

 Through the supervision of the Database Officer, S/he will ensure that data related to the project under her/his management are collected and compiled in the project database;

 S/he will provide her/his colleagues with statistical data and analysis on the activities under her/his responsibility;

 S/he will prepare statistical reports that will document the project.

REPORTING

 S/he will be in charge of the Project Monitoring (PM) Box for the project under her/his responsibility and S/he will consolidate information provided by officers under her/his management;

 S/he will be in charge of the project part of the monthly situation report (SITREP) by providing relevant data related to her/his position and to her/his team activities (consolidation of information from her/his team);

 S/he will provide regular reporting on her/his activities to her/his line manager upon his/her solicitation (coordination meeting, workshop meeting, etc.);

 S/he will prepare donor reports and also participate in proposal writing under the supervision of her/his line manager;

 S/he will provide the desk officer with a mission report and/or handover document at the end of your contract;

RESPONSIBLE FOR IMPLEMENTING THE SAFEGUARDING POLICIES AT PROJECT LEVEL

 Ensure respect of HI’s policies as well as their implementation at all levels in project locations;

 Ensure staff members receive appropriate training on those policies (Child Protection and Child Safeguarding Policy, Prevention of Sexual Exploitation and Abuse [PSEA] policy, Anti-fraud and anti-corruption policy, Code of Conduct) and compliance, including from partners and local actors;

 Ensure reporting mechanisms are implemented and accessible for persons with specific needs in the working areas;

 Ensure specific HI’s code of conduct, PSEA Key’s messages and posters are visible in HI’s office and in the field of HI’s activities;

 Report immediately without investigation any concern, suspicion or incident to the Operations Manager related to child protection, safeguarding and PSEA;

3. Mission

The Emergency Project Manager (PM) will be based in Dire Dawa, and works under the direct supervision of the Operations Manager (OM). The project manager will be responsible to ensure the overall quality and implementation of the project’s activities in Babile Woreda including planning of the activities, monitoring and reporting, budget management, technical support to the team related to CASH TRANSFER to affected communities in Babile Woreda.  The project manager is also expected to establish strong coordination partnership with other local actors and partners operational in target Woreda.

MAIN RESPONSABILITIES OF THE EMPLOYEE

Under the responsibility of the Operations Manager, s/he will be responsible for:

 Defining the strategy of intervention within the project and related operational modalities and tools;

 Setting up and ensuring the continuous monitoring of the activities under her/his management including qualitative and quantitative monitoring;

 Recruiting, training and managing the team members under her/his responsibility, including regular meeting and guidance, development of individual action plans when necessary;

 In coordination with the logistics and the administrative departments, ensuring the respect of the administrative and logistics procedures within the project under her/his management;

 Regularly reporting on the above activities (statistic, review monthly objectives, etc.) as per request by her/his line manager;

 Using appropriate HI tools and/or participate to the development of new technical tools in coordination with the technical advisors upon needs of her/his activities (IEC material, training tools, etc…).

 Ensuring external coordination and partnership operational management;

REPRESENTATION

 In coordination with her/his line manager, s/he will represent Handicap International in the project area with any relevant stakeholders, local, national and international partners, local and provincial authorities in order to facilitate the implementation of project’s activities;

 S/he will participate when needed/relevant to the external coordination meetings relative to her/his field of intervention mainly at local level.

Linkages

Throughout the life of the project, the Emergency Project Manager is expected to work with the following people and organizations:

Main internal Interfaces Main External Interfaces

4. Operations Manager

5. Cash Transfer team (including Dire Dawa Base Office team)

6. Support Service Team (Logistic, Finance, HR and Administration) based in Addis Ababa

6. Beneficiaries, Internally Displaced People (IDP) and Host community

7. Kebele Officials.

8. Local Government Partners (particularly, Zone and Woreda Disaster Risk Management (DRM) office.

9. National and regional Cash Working Group

10. Actors working on nutrition program

PROJECT MANAGEMENT

 S/he will monitor and supervise the proper use transferred cash for the intended purpose by targeted beneficiary households.

 S/he will conduct regular assessments for the identification of Cash Transfer project.

 S/he will conduct home to home visit and ensure the transferred cash are used for the intended purpose.

 S/he will coordinate targeting of beneficiaries as per set targeting criteria and organize verification of beneficiaries jointly with stakeholders using general community meeting.

 S/he will contribute to the production & review of project documentation and tools;

 S/he will ensure a proper planning and implementation of the project’s activities according to the defined strategy and targets;

 S/he will ensure the coherence and the homogeneity of the project under her/his responsibility (methodologies, indicators and results follow up);

 S/he will supervise the implementation of the project through the management of the team under her/his responsibility;

 S/he will organize and animate team meetings as frequently as possible;

 S/he will organize field visits on a regular basis;

 S/he will inform her/his line manager of any relevant issue related to the project implementation;

 S/he will ensure a monthly follow up of the project indicators.

 Define project’s needs and organize the project’s resources efficiently to ensure the achievement of expected project’s results;

 Ensure a proper follow-up of donated items (stock reconciliation) in collaboration with the logistics department;

 Provide input into the integration of beneficiary participation and accountability;

HUMAN RESOURCES MANAGEMENT

 S/he will ensure strict application and respect of the Internal Regulation by her/his related staff.

 S/he will define, with each member of your staff, her/his action plan and delay for reaching defined goals (IAP);

 S/he will define and implement the required training;

 S/he will support and advise her/his team in the implementation of their IAP;

 S/he will ensure feedback towards her/his team about issues potentially raised by them;

 S/he will ensure a good communication – coordination – information level of each member of her/his team through regular coordination meetings (or other if needed);

 S/he will be concerned and aware on the personal and professional evolution of each member of her/his staff, and its development within the mission: individual interviews, oral and written evaluations;

 S/he will ensure, together with HR officer, conflict resolution (personal and professional) within her/his team;

 S/he will propose to her/his line manager relevant needed adaptation to the organizational chart of the mission and contribute to its implementation (job descriptions, etc.);

 S/he will support her/his staff in their management duty: coordination meetings, individual interviews, etc.

INTERNAL COORDINATION

 Attend internal coordination meetings (weekly base meetings or other if required);

 Liaise with the HI Technical Resources Unit in order to get the appropriate support to ensure quality requirements are met;

 Liaise with support departments (Finance, Human Resources & Logistics) in regards with the project activities and in compliance with HI procedures & tools;

 Ensure an effective coordination with other Project Managers of the mission.

DATA MANAGEMENT

 Through the supervision of the Database Officer, S/he will ensure that data related to the project under her/his management are collected and compiled in the project database;

 S/he will provide her/his colleagues with statistical data and analysis on the activities under her/his responsibility;

 S/he will prepare statistical reports that will document the project.

REPORTING

 S/he will be in charge of the Project Monitoring (PM) Box for the project under her/his responsibility and S/he will consolidate information provided by officers under her/his management;

 S/he will be in charge of the project part of the monthly situation report (SITREP) by providing relevant data related to her/his position and to her/his team activities (consolidation of information from her/his team);

 S/he will provide regular reporting on her/his activities to her/his line manager upon his/her solicitation (coordination meeting, workshop meeting, etc.);

 S/he will prepare donor reports and also participate in proposal writing under the supervision of her/his line manager;

 S/he will provide the desk officer with a mission report and/or handover document at the end of your contract;

RESPONSIBLE FOR IMPLEMENTING THE SAFEGUARDING POLICIES AT PROJECT LEVEL

 Ensure respect of HI’s policies as well as their implementation at all levels in project locations;

 Ensure staff members receive appropriate training on those policies (Child Protection and Child Safeguarding Policy, Prevention of Sexual Exploitation and Abuse [PSEA] policy, Anti-fraud and anti-corruption policy, Code of Conduct) and compliance, including from partners and local actors;

 Ensure reporting mechanisms are implemented and accessible for persons with specific needs in the working areas;

 Ensure specific HI’s code of conduct, PSEA Key’s messages and posters are visible in HI’s office and in the field of HI’s activities;

 Report immediately without investigation any concern, suspicion or incident to the Operations Manager related to child protection, safeguarding and PSEA;

 Education & Qualification

– Bachelor’s Degree in Health, Nutrition, Humanitarian Aid Studies or other related field.

– Proven experience in Cash Programming is a distinctive advantage.

 Required

– At least 4 years of professional experience in humanitarian context, preferably in emergency, at a managerial position

– At least 1 year of professional experience working in nutrition response.

– Proven ability to team management and work in functional links with other teams

– Strong experience and knowledge on emergency shelter and nonfood items provision in humanitarian settings;

– Strong ability to provide qualitative reports and analysis;

– Experience in project management including budget follow-up and monitoring tools;

– Good knowledge of data collection, analysis and reporting following humanitarian and data-protection principles as well as minimum standards;

 Skills

– Computer literacy (Word, Excel and Power Point).

– Ability to conduct regular field visits;

– High degree of confidentiality.

– Good interpersonal and communication skills.

– Ability to work with teams and develop team spirit.

 Knowledge of working area language is an advantage (Oromiffaa).

– Diligence and attention to detail.

– Never been convicted, free from khat, smoking, alcohol and substance abuse addictions