Executive Assistance / Secretary 29 views

About Moti E.PLC:

Moti Engineering P.L.C is an ICT Company, which established by 2006 and engaged in supply of banking automation & IT material and solutions providing business. Works aiming to create more customer satisfaction.

We’re growing, innovative specializing in banking automation, and executed a lot in payment solution technology – from introduction, installation and maintenance services of ATM. Highly qualified in ICT infrastructure and networking projects implementation and Management works.

For further information please visit our website http://www.motiengineering.com/ for details of our business.

Now we are looking for a competent executive secretary, for immediate assignment.

Main duties & Responsibilities;

• Maintain Managing Director’s (MD) agenda and assist in planning appointments, Management & board meetings, conferences etc.
• Assist the day to day activities, short and long term plan and on periodic schedules arrangement and prompt performances.
• Arranges Internal and External meetings, Attend and keep minutes.
• Facilitate the approval / signature / of minutes by attendants, follow & helps the execution of those decisions.
• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., produces correspondence and documents, and maintain presentations,  spreadsheets and databases;
• Devise and maintain office systems and space management;
• Prepare correspondence, reports, and materials for publications and presentations.
• Arranges accommodation and entertainment for company’s expatriate partners & visitors.
• Maintain electronic and paper records including pictures, sound records & documents- ensuring information is organized and easily accessible
• Handle confidential documents ensuring they remain secure
• Prepare and maintain MD officebudget and expense report.
• Answer telephones and handle office equipment in appropriate manner.
• Meet and greet clients and visitors.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Supervise supporting staff.
• Other duties as assigned by her immediate supervisor.

Benefits:

• Attractive work related allowances and benefit packages (11% pension by company, 24:00 Life insurance, Medical coverage… etc.)

Job Requirements

Required Skills and Qualifications:

• Customer oriented, Attention to Detail, punctuality & Deadline-Oriented,
• Confidentiality, honesty, quality of work are from very important skills; Company principled works, software usage & General Math Skills.
• Ability to perform multiple tasks simultaneously; to maintain good working relationship
• Excellent skillin writing and speaking of  English and Amharic languages is mandatory,
• Excellent communication,persuasive and  negotiation skill
• Ability to function well in team-oriented environment, with no close supervision.
• Bachelor’s Degree (BA) in secretarial science, management, foreign language or in any related social science field of study;and
• 5 & aboveyears’ experience, out of which minimum of 2 years needs to be on similar job position (as Executive Assistance / chief secretary) from reputable company.
• Experience from Business Company engaged in Technology (ICT) is advantageous.
• Willing to take Practical test  and ready to pass through employment process of the company is needed;

How to Apply

Only who qualified candidates are encouraged to apply for this vacancy position:

• On line: send Your Application letter, CV & latest employment / experience letter; stating the position (Executive secretary)on the subject line to: [email protected] making CC to [email protected]  stating the position on the subject line.

OR

• Apply In person or Drop, your Application letter, CV & copy of your credentials – stating the position “Executive secretary“ on cover / top of your application,  at our Office Located:
  • “Meskel Flower area in front of Nazra Hotel, on Solo Complex 5^thfloor Room No. 402,  Moti Engineering PLC “; or  at office located
  • “Africa Avenue, Mega House/ building, 6^thfloor office No 610, “

We encourage women applicants.

Only short listed candidates are contacted for further assessments.

Moti Engineering PLC is an equal opportunity employer.