Executive Secretary 39 views

Position Scope

The purpose of the Executive Secretary position is to provide overall assistance to the ED and other departments. She/he types letters, reports, transmits in-coming messages to the concerned person(s) or departments, schedules appointments for the ED, and oversees the Organization’s filing and communications systems and cleaning service.

Job Duties

• Carry out his/her functions in line with the principles, procedures, and guidelines of ECD and other directives issued by the Executive Director;
• Organizes and runs the office of the ED, so that her/his work could be facilitated;
• Screens and schedules appointments and visitors for the ED;
• Types circulars, memos, reports, confidential letters, etc.;
• Maintains the integrity and confidentiality of all ECD records and information at all times;
• Drafts, edits and reviews documents as required;
• Replies to basic letters and queries;
• Informs the ED about phone calls, meetings, and other engagements;
• Takes minutes at management meetings as requested by the ED;
• Receives and assists visitors of the Organization;
• Ensures that the office and corridor are clean and neat;
• Coordinates and monitors the secretarial pool service;
• Ensures the availability of sufficient stock of stationery and follows up the replenishment.

Job Requirements

Requirements

• A Bachelor’s Degree in Business Administration or College Diploma in Secretarial Science and a minimum 2/6 years of work experience as Secretary.
• Proficient in computer skills (MS word, Excel, Power Point) and Internet browsing skills;
• Professional and courteous telephone operating manner;
• Good written and spoken English language;
• Good interpersonal skill and ability to communicate information accurately.

How to Apply

Qualified applicants should submit application on the following address within 10 working days

Ethiopian Center for Development

Bole Road, Alem Building 7^th floor

Tel: +251 -11-6639516/17

E-mail: [email protected]