Job Description
Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.
Accountabilities
• Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Update Social security Tax office employee files in order to meet legal requirements and duties.
• Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
• Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
• Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the Administration Manager.
• File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.
Job Requirements
Education | Desirable finance, business or administration related diploma. |
Experience | • Essential previous working experience of at least two years in relevant jobs. • Desirable experience in MSF or other NGOs in developing countries. |
Languages | Mission language and local language essential |
Knowledge | Essential computer literacy (word, excel, internet) |
Competencies | • Results • Teamwork • Flexibility • Commitment • Stress Management |
How to Apply
All applicants should send a CV, cover letter, educational records, work certificates and copy of ID card either by email to msfe-addis-admin-epp@barcelona.msf.org OR give in person to MSF Spain compound in Gelgel belese behind ethiotelecom office. Please indicate the vacancy title on the application.
Posting date: June 14, 2021
Closing date: June 24, 2021
Please note that only short-listed applicants will be contacted.
Copies of CV + supporting documents are non-returnable. Phone calls are not allowed.
More Information
- Address Metekele, Mankush
- Experience Level Mid level
- Total Years Experience 0-5
- Qualification BA/BSc