Finance & Admin officer 36 views

Main Purpose

The purpose of this post is to ensure that the project activities are supported with sound financial and administrative processes enabling community workers and the Transition Centre to work efficiently. Also it is the responsibility of this post to ensure that the project is linked with the financial and administrative systems in the Country office.

Duties & Responsibilities

Specific – Finance

· Prepare monthly cash request/ forecast in collaboration with the site project managers and submit to country office on time

· Evaluate payment requests against monthly approved cash request and prepare cheque and payment vouchers

· Collect and Check all community and Lighthouse work accountability sheets are correct and in line with the requests filled (e.g. calculations, budget)

·  Prepare government reports and submit to Senior Grant officer at Country office.

· Work closely with Country office Grant team to secure smooth grant realization

· Post project transactions to Quick books/System

·  Inform senior accountant (country office) if any unreasonable expenditures are noted and assist in measurement process

· Check and post all Goods receipts and issues to Quick books/System

· Reconcile Stock balance of QB against bin card report regularly

· Support payments and attendance collections during community events

· Assist community coordinators in data collections and filing

· Organize distribution of materials from project office to targeted area of programme

· Handle all bank related issues, banking, collect statements, filing, scanning necessary financial documents and informing the bank if there is unrelated recording on the statement

· Ensure payment of bills/tax/pension/insurance/CPOs

· File all the necessary financial documents properly

· Assist in government and donor evaluation requirements & Report preparation

· Organize and lead annual FA and Stock counts

Specific – Administration

· Responsible for the day to day administration of the Bahirdar project office

·Answer all telephone calls and enquiries regarding the project office

·Collect vehicle uses requests and book a schedule

· Supervise Support staff and do 1 to 1 meeting with each of them

· Property administration Organize maintenance and repairs of Project office and Motor vehicles

·Handle insurance and incident reports of vehicle and staff

· Organize Purchase of office stationery, scanning, photocopying, create forms for the project office

· Collect and input data from staff monthly time sheets, submit to country office HR office

Requirement 

Bachelor’s degree in Accounting/ Commerce/ Finance. Computer training or certificate

2 years of experience in a finance position preferably in INGO/NGO