Finance and Administration Assistant 74 views

About Mercy Corps

Mercy Corps is a leading global organization powered by the belief that a better world is possible.
In disaster, in hardship, in more than 40 countries around the world, we partner to put bold solutions
into action — helping people triumph over adversity and build stronger communities from within.
Now, and for the future.

Mercy Corps has been operating in Ethiopia since 2004, working in rural, peri-urban and urban areas in five regional states – Somali, Oromia, Afar, Southern Nations Nationalities and Peoples, Amahara – and the capital city of Addis Ababa. We engage in both development and humanitarian work, and seek to integrate approaches, programs and geographies as much as possible.  Our partners include government, academic institutions, development and private sector actors, civil societies and participating public. Mercy Corps Ethiopia invites motivated and qualified candidates to apply for the following vacant position.

Position Title:  Finance and Administration Assistant

Primary Location:  Degehabour 

Open Position: 1

Duration: Six months

General Position Summary

Working within the emergencies team in the Area Office or site offices, under the direction of the Senior Finance officer/Emergencies Manager, the Emergencies Finance and Administration Assistant will be responsible on the day to day routine tasks of finance and   Fleets management. The post holder should be forward looking, self-driven, operating under minimum supervision, and critical thinker in delivering the expected results.

Essential Job Responsibilities

Financial Management

• Takes operational advance from Jijiga Field office in a weekly/Bi-weekly basis.
• Effects the loading and unloading payments to the daily laborers using the proper formats, buys small stationary items with value less than USD 100 as required, effects other small payments such as utility, vehicle tire maintenance etc.
• Settles the operational advance in Jijiga Filed office using the proper settlement formats by submitting the legal receipts for all the expenses
• Follow MC finance policies and procedures in effecting the payment
• Use the standard MC formats in compiling payments.

Fleet Management

• Ensure that all rented vehicles are safe and road-worthy.
• Ensure that all rented vehicles have log sheet and insurance certificate.
• Continuous tracking of vehicle log-sheets; responsible for monthly compilation and submission of reports to Supervisor.
• Schedule vehicle use to meet programmatic and operational needs in cooperation with Support and emergency program team.
• Transport agency goods, emergency and staff who are entitled to use Mercy corps vehicles.
• Oversee and ensure proper use of rented vehicles for the emergency program.
• Oversee fuel consumption, purchase and tracking in coordination with gas station(s)
• Organize cleaning of vehicles.
• Manage drivers’ leave schedules and ensuring smooth operation of the fleet.
• Participate in disciplinary measures of drivers assigned for the emergency tasks.
• Ensure security measures for vehicles such as parking, storage of keys, emergency supplies, are in place .
• Ensure that security incident reports are completed and filed.
• Ensure that accident reports are completed, accidents are reported timely and filed.
• Collecting and distributing of vehicle log-sheets to drivers and ensure that vehicle log sheet is maintained for rented a vehicles;
• Report the status of the fleet and location of vehicles when requested.
• Receive vehicle service requests from drivers and follow up of the maintenance process

 

Security

• Ensure compliance with security procedures and policies as determined by country leadership.
• Proactively ensure that team members operate in a secure environment and are aware of policies.

 

Organizational Learning

• As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

Accountability to Beneficiaries

• Mercy Corps team members are expected to support all efforts toward accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

Job Requirements

• Four years and more progressive experience in the non-profit organization and mainly experience gained      in the INGO is required.
• Good level of exposure in handling UNOCHA and other donors grants at least for two years
• College Diploma or First Degree in Business Administration, Accounting, Finance or related discipline. Compensating       Education + Experience can be considered.
• Demonstrated competency with computerized general ledger software
• Advanced computer skills in MS Office programs, particularly in Excel
• Prior management experience and strong organizational skills
• Excellent oral and written English skills

SUCCESS FACTORS:

• Must be confident, self-starter, an independent thinker and have strong organizational, interpersonal and communication skills; team oriented
• Good computer skills (especially Microsoft Excel, Work, and Outlook)
• Ability to interact effectively with international and national personnel is required; demonstrated ability to work effectively with diverse group of people
• High professional standard of administration ethics as well as willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.
• Demonstrated ability to multi-task, meet deadlines and process information in support of changing program activities is necessary
• Excellent communication skills, written and oral are required.
• Demonstrated cultural sensitivity and appropriate flexibility.
• Emotional maturity and physical stamina.
• Demonstrated experience in managing Matrix Reporting need
• Willing to travel to Mercy Corps field offices and project sites (60% of time.)

How to Apply

All interested candidates are encouraged to apply for the position advertised.  All applications submitted to the Mercy Corps office include a CV, three references, and all relevant official documents. Applications will not be returned and will not be retained for future recruitment efforts.  In order to ensure fairness to all applicants personal inquiries are not permitted.

 

Only candidates that are short listed will be acknowledged and called for interviews.

 

“Mercy Corps is an equal opportunity employer promoting gender, equity and    diversity. Qualified female and young candidates are strongly encouraged to apply. We are committed to empower women and youth.”

DEADLINE FOR ALL APPLICATIONS August 24, 2019/ 4:00 PM

Please send non-returnable applications and credentials to one of the following address:

Mercy Corps Recruiter Addis Ababa: P.O. Box 14319 Arbaminch: P.O. Box 33  , Jijiga: P.O. Box 225    Negelle Borena: P.O. Box 116 Dire Dewa: P.O. Box 974