Finance administration Head 53 views

Our company Docnenet medical Trading PLc. would like to recruit potential applicants for the following position with corresponding requirements stated here under.

Duty of the Finance and admin personnel

In relation to Administration

• Is responsible for the overall human resource management activities including recruitment, staff benefit administration, handling HR correspondences, processing staff termination, staff payroll administration, maintaining Finance and admin documentation, providing information to & guiding staff in relation to elements of the Finance and admin Manual, work towards the proper implementation of the HR Manual, follow up expat administration etc.

• Reconciling utilities so that they can be paid in a timely manner
• Follow wellbeing of all office equipment including computers, printers, vehicles and other company assets.
• Follow and document outgoing & incoming correspondence and communication
• Follow any legal issues and represent company on court.
• Perform other duties assigned by the general manager commensurate to the position

In relation to finance

• Ensure the maintenance of an updated and well-kept accounting books and records
• Ensure suspense account clearance (Account payable and receivable) and SA (Settlement advice) follow up and timely settlement of receivables.
• Follow up  all project expenses and ensure the proper  allocation of costs as per plan
• Follow up and collect financial statement and reports from assigned area office and branches periodically.
• Ensure and assists in the preparation of reports and documents for both internal and external use.
• Provides assistance in any audit  or examination to be conducted by the external auditor, government,  agencies as well as other   parties dully  authorized by the Board  of directors or the CEO  to conduct such activity  maintain sufficient controls systems
• Ensure timely and accurate monthly bank reconciliation and prompt action taken on reconciling item.
• Insure and keep proper up to date inventory with their corresponding cost, as part of standard accounting cycle.
• Ensure and follow up proper handling and recording of fixed assets.
• Follow and manage sales data and cash follow up (in and out).
• Follow LC and GIT (Goods in transit) and then cost build up cost of GIT.
• Follow and ensure governmental reports as per the country policy.
• Perform other duties assigned by the general manager commensurate to the position
• Sales follow up

 Reporting

• Promptly produce regular financial and other reports on monthly, quarterly, yearly  and as needed
• Undertake financial analysis and produce report with appropriate recommendations
• Produces for reviews monthly income, balance sheet and cash flow statement of the organization.
• Financial analysis, reporting, budgeting, forecasting, audit and control, asset and liability reconciliation, working capital and cash control

Requirements

• BA in HRM, Accounting, Public Administration, Management or related field with a minimum of 4 years of related work experience in BA Degree.
• Finance and admin work experience or similar post
• General management/administration skills
• Very good human relation skills, ability to explain.
• Very good planning & organizing skills, very good orientation to detail
• High commitment to maintain an up-to-date and efficient financial flows and record keeping system in our company
• Adherence to the requirements set by the HR Manual and the governmental rules and regulations.
• High commitment to confidentiality
• Good computer skills, expertise skill with Microsoft Word and Excel.
• Team oriented, flexible and creative approach; keen to take initiative where appropriate.
• Accountability & responsiveness within areas of responsibilities

Additional Desirable qualities, skills and competences:

• Work experience in pharmaceuticals importing Sector is more preferable
• Experience in working for an organization with significant number of staff
• Training in HR and Finance and admin related areas.
• Excellent know how about Peachtree, IFRS and Ethiopian taxation system.