Finance and Administration Specialist 52 views2 applications

Finance and Administration Specialist

GIZ-External/Internal Vacancy Announcement #157/2022

CDSDRIII

 The Project “Capacity Development to Strengthen Drought Resilience in the Ethiopian Lowlands in Ethiopia” (CDSDR III) part of the program “Rural Development, Ethiopia” under the core theme “Life without Hunger – Transformation of Agricultural and Food Systems”.

The aim is to centrally include participatory resource management for the lowlands due to its importance for the resilience of pastoral and agro-pastoral economies to climate change and during the transformation phase of Ethiopian agriculture. Together with the affected population and relevant state and private actors, this TC module consolidates an overall concept for the rehabilitation of dry valleys that integrates the dimensions of technology, valorization, adapted operator models, adapted training as well as upscaling and learning from upscaling. This lays the foundation for these dimensions to work together to strengthen sustainable livelihood options and thus the resilience of the population.

The project works closely together with the Lowland Soil Rehabilitation Project (LSRP).

Application deadline:  30/09/2022

Contract Duration:      30/06/2025

Required Candidates: One

Place of Work:              Addis Ababa

Responsibilities

 The Finance and Administration Officer is responsible for support to the following objectives:

• Implementation and monitoring of an overall smooth and correct contract processing and controlling of the program in line with GIZ procedures following internationally accepted procurement and tender procedures.
• Training for partners of financial management of Financing Contracts.
• The Finance and Administration Officer performs the following tasks:
• Financial Processing of (1) financings including Grant agreements, Financing agreements and Local subsidies, (2) construction contracts and (3) service contracts, within the threshold on project level and coordinating with GIZ country office Ethiopia as well as with GIZ Headquarters Germany.
• Ensures that contracts within the section are done correctly, according to GIZ rules and regulations, and supports the project managers to monitor the project spending.
• Controlling for deadlines of contracts, follow up of contracts with project manager.
• Ensure that contract files are labelled and filed according to GIZ regulation and SDR standard operating procedures.
• Support of Financing Recipients:
• Executes financial and administrative suitability test of partners.
• Executes interim checks of financial documentation with Financing Recipients.
• Planning, organization and execution of trainings for partners in contracting and settlement procedures, including financial reporting to GIZ.
• Supports partners in all financial and administrative questions on the settlement for Financing Contracts.
• Effective coordination with colleagues at the GIZ headquarters Germany, GIZ country office Ethiopia and GIZ-SDR Program Office and GIZ SDR regional offices in matters related to contract processing.
• Consulting project manager on administrative issues concerning tender and contracting methods for most efficient project implementation.
• Provide required documents for an auditor whenever Internal or external Control is conducted and assists on follow-up of auditor’s findings.
• Frequent travel to Afar, Somali, Oromia and SNNP regions is required.
• Report irregularities observed, if any, to the superior

Required qualifications, professional experience

Other duties/additional tasks

•  The Rural Development Advisor (Federal coordinator CDSDR) performs other duties and tasks at the request of the management.

Qualifications

• BA degree in degree in business administration with an emphasis on Accounting, Finance, Business Management, or Economics

 Professional experience

• At least 5 years of professional experience as finance and contract officer in private sector, Government or NGO or international organization.
• Very good understanding of federal and regional government partners and the NGO landscape

Other knowledge, additional competencies

• Very good English and Amharic language skills, both written and oral
• Previous work experience in Somali/Afar is an advantage
• High degree of initiative, integrity, and accountability
• Good self-organization, strong interpersonal skills, and results-orientation
• Ability to work structured and maintain the overview in a complex environment; ability to work independently and as part of a team; ability to work under time pressure; stress tolerance and patience
• High work ethic and willingness to travel, discipline and punctuality
• Good computer skills including excellent knowledge of the MS office package is a must