Finance Officer 72 views

 About GOAL

GOAL’s mission is to work with the most vulnerable communities to help them respond to and recover from humanitarian crises, and to assist them to build transcendent solutions to mitigate poverty and vulnerability.

GOAL is a non-for profit organization that has been working in Ethiopia for over 30 years across all the region of the country towards ensuring the poorest and most vulnerable in our world and those affected by humanitarian crises have access to the fundamental rights of life, including but not limited to adequate shelter, food and livelihoods, water and sanitation, nutrition, healthcare and education. GOAL implements a range of multi-sectoral development, resilience, recovery and humanitarian responses Programmes by being sensitive to cross-cutting issues including gender, accountably, child protection, HIV/AIDS.

 We envision a world where poverty no longer exist, where vulnerable communities are resilient, where barriers to wellbeing  are removed and where everyone has equal rights and  opportunities. GOAL Ethiopia’s main donors are Irish Aid, USAID/OFDA, EHF, ECHO and other private donors.

About the position

The Finance Officer will be responsible for the overall Financial Management of the Programme Office.  Other responsibilities comprise management & monitoring of monthly expenditure against budget, and liaison with logistics to ensure proper completion and management of GOAL Ethiopia’s asset registers.

KEY AREAS OF ACCOUNTABILITY/DUTIES

Financial Management

•  Overall management of the Donor Funded Budgets to comprise the following:
•   Ensuring all expenditure is in line with the Donor Budget, Donor Guidelines, and GOAL procurement and financial procedures.

•   Ensuring that all internal financial formats/templates are observed and that month end procedures e.g. monthly checklist are followed.

•   Reconcile monthly Bank Balances and ensure timely collection of bank advices.

•   Review and finalise the Budget Monitoring Tool each month and review monthly with the Programme manager to update forecasts – check coding and budget vs expenditure variances monthly, highlighting potential under/over spends and identifying any need for budget realignment.

•    Ensure donor guidelines are observed: timesheets to be completed for all employees, a log of all asset items purchased under the Programme to be maintained, etc.

•    Prepare Government Financial Reports in the correct format on quarterly bases.

•    Advise/train Partnership Organisations on financial procedures and internal controls prior to handover to the partner – prepare a schedule of visits to Partner Offices

•    Check before and after any payment is made and make sure that they are supported by relevant financial documents and they processed according to GOAL Ethiopia finance and procurement policy.

•   Review stock movements on a monthly basis to ensure the reconciliation of the movement of goods and relating documentation.

Budget Monitoring

•   Review GOAL expenditure monthly in line with annual budget ensuring all costs where possible and in accordance with donor guidelines are charged to donor funded projects.

Other Tasks

•   Ensure the correct completion and daily maintenance of the float request register. Perform cash count on weekly basis and ensure that physical cash corresponds to the cash book.

•   Ensure timely payment of taxes to Inland Revenue.

•    Ensure the correct completion of Asset Registers, including the recording of additions/deletions over the year in liaison with logs.  Oversee physical control of assets of the project.

•   Assist Head Office Finance Team in the preparation of the quarterly rolling budgets prior to submission to GOAL Dublin.  As part of this process to track expenditure of head office admin, vehicle and staff costs on a monthly basis.

•    Assist Head Office Finance Team in the review of financial procedures and implementation of improved financial procedures.

•    Ensure that GOAL Ireland’s and GOAL Ethiopia’s financial, procurement and personnel procedures and policies are adhered to at all times.  Ensure Donor guidelines are followed at all times.

•    Maintain hard and soft copy/backup of financial reports.

•    Familiarize self to the organizations Gender and Child Protection issues and apply as per area of responsibility.

•    Undertake any other duties be requested by immediate supervisor.

•   BA/Diploma in Accounting or related field with 2/4 years experience in Finance in an NGO environment

•   Very good application of SAGE and BMT

•   High level of accuracy, attention to details.

•   Ability to deliver task on deadline.

•   Very good knowledge and application of MS-Office, especially Excel.

•   Good English communication skill (written and spoken)

•    Experience and knowledge of USAID/OFDA, ECHO, EHAF, Irish Aid, etc. fund management.

•   Team oriented, flexible and creative approach; keen to take initiative where appropriate.

•  Accountability & responsiveness within areas of responsibilities.

Desirable quality, skill and competence

•    Knowledge & application of advanced Excel.

•   Knowledge and application of other accounting software package, Peachtree, SUN, etc.

•    Accountability & responsiveness within areas of responsibilities.

•    NGO Experience

•   Good Command of  English Language & Knowledge of local area.