Finance and Operations Director 35 views

Job Description

Overview:

Jhpiego seeks a Finance & Operations Director to provide financial and administrative management for an upcoming USAID quality of healthcare project in Ethiopia. The Improving Quality of Healthcare (IQH) Activity aims to build capacity of urban and peri-urban Primary Health Care Units (PHCUs) and referral health facilities in planning and delivering of client-centered quality reproductive, maternal, newborn, child, and adolescent health (RMNCAH) services. The three objectives of the Activity are to: (1) improve the readiness of the health facilities to deliver client-centered, quality RMNCAH services; (2) strengthen the management and accountability for quality RMNCAH services; and (3) to restore health services in conflict-affected areas. The project is anticipated to operate over a 5-year period.

The Finance & Operations Director will provide financial and administrative management, overseeing all financial, contractual, information technology, human resources, and procurement aspects for an upcoming USAID improving quality of healthcare activity. S/he will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and USAID rules and regulations.

This position is contingent upon award from USAID. Ethiopia nationals are strongly encouraged to apply. Female candidates are strongly encouraged to apply. 

Responsibilities:

  • Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USAID’s rules and regulations, and terms and conditions of the award
  • Oversee day-to-day coordination of financial activities ensuring cost efficiency
  • Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
  • Manage all sub-grants, ensuring compliance and reporting of sub-awardee, and building their capacity as needed
  • Ensure that Jhpiego human resources and administrative procedures are in place for project
  • Oversee project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
  • Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USAID, Johns Hopkins University, and Jhpiego procedures and policies
  • Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required
  • Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
  • Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
  • Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
  • Contribute to developing work plans and annual budgets for project activities and local office costs
  • Ensure that USAID’s resources are appropriately directed to project priorities and are in line with project work plans
  • Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor
  • Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results
  • Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions

Job Requirements

Qualifications:

  • Master’s degree in Management, Accounting, Finance, or related social science fields with significant years of experience in financial management, including direct
  • At least eight years of experience with financial planning, monitoring of subcontract compliance and management and the establishment of internal controls, demonstrated strong management, coordination, teamwork and planning skills
  • More than five years’ experience with USAID or other donor-funded projects in developing countries with senior-level responsibility for administration and finance
  • Previous direct supervisory experience of professional and support staff
  • Knowledge of USG cost principles, including USAID regulations, GAAP accounting rules and grants contract management
  • Demonstrated experience organizing resources and establishing priorities
  • Subcontract or sub agreement financial management experience
  • Knowledge of financing mechanisms – contracts and grants and their relevant terms and conditions
  • Experience developing and/or implementing finance and accounting policies, procedures and systems
  • Excellent verbal, written, interpersonal, and presentation skills in English
  • Experience hiring and supervising personnel
  • Excellent diplomacy skills and a proven ability to establish and maintain interpersonal and professional relationships with USAID, host-country counterparts and representatives from other key stakeholders such as NGOs, CSOs, and the private sector
  • Excellent skills in facilitation, team building, and coordination
  • Ability to coach, mentor and develop financial and administrative capacity of project staff
  • In depth knowledge financial software applications, databases and spreadsheets, including QuickBooks Enterprise, and Microsoft Office
  • Ability to travel nationally and internationally

More Information

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Company Information
  • Total Jobs 96 Jobs
  • Category NGO/Non Profit
  • Location Addis Ababa
  • Full Address Shoa Girma, Country Director Tel. 251 118 69 96 43 Kirkos Subcity Kebele 02/03 House No 693 Wollo Sefer (behind Mina Bldg & La Petite France) Addis Ababa, Ethiopia
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