Finance Partnership Coordinator 47 views

People in Need is a non-governmental, non-profit organization founded on the ideals of humanism, freedom, equality and solidarity. We consider human dignity and freedom to be fundamental values. We believe that people anywhere in the world should have the right to make decisions about their lives and to share the rights expressed in the Universal Declaration of Human Rights.

The People in Need organization was established in 1992 by a group of Czech war correspondents who were no longer satisfied with merely relaying information about ongoing conflicts and began sending out aid. It gradually became established as a professional humanitarian organization striving to provide aid in troubled regions and support adherence to human rights around the world.

Throughout our over 26 years of its existence, People in Need has become one of the biggest non-profit organizations in Central Europe. In addition to humanitarian aid and human rights, it now also targets education and helps people living in social exclusion.

We are part of Alliance 2015, a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. This collaboration increases effectiveness, both in working in the target countries and in campaigns aimed at influencing the attitudes of politicians and the general public in Europe. In our over 16 years operation in Ethiopia, has focused on projects in five main areas of interest: Education and Social protection, Environment, Livelihood and Agriculture, Water, sanitation and Hygiene (WASH) and Emergency programs.

More information at www.peopleinneed.cz  or (HERE)

PIN currently invites applicants for the position of: Finance Partnership Coordinator for Finance Unit.

Directly responsible to: Finance Unit Coordinator and in cooperation with Finance desk officer at HQ

Length of Contract: indefinite employment contract

Required Number: 1 (one)

The Finance Partnership Coordinator duties and responsibilities are:

1. Pre – Partnership Coordination

• Initiates and facilitates Partner Assessment prior to the submission of the project proposal
• Explains financial constraints of the project and provides guidance during proposal stage of the consortium projects
• Acts as budgeting coordinator during the proposal stage
• Helps to set the relations among the lead and the Partner
• Communicates the requests of the Donor during the proposal stage to Partners
• Interprets common approach of consortium projected on the financial level of the project proposal stage
• Participates in the Partnership Agreement or its amendments development

1. Partnership Coordination

• Is familiar with the Project budget and knows the flexibility rules and other financial specifics of the Project and ensures the compliance with Donors’ rules from General Conditions, Grant Handbook or other documents relevant for the implementation and financial supervision of the Project
• Financially supervises the Project and ensures that the Partners charge their costs in compliance with the Donor’s rules
• Ensures that Partners get the training within the first months of the Implementation period and they understand the Donor´s rules and PIN policies
• Ensures that Partners comply with the local regulations and submit the budget proposal and other documentation to BOFED for their organization
• Ensures that Partners understand the principle of coherency within their processes and its implication on the reporting to the Lead organization and the Donor
• Ensures that Partners submit their financial reports on time and coordinates his/her activities in a way that would improve timely submission of the reports and the supporting documentation of the Partners
• Acts as the finance and administrative focal person for all the PIN´s Partners
• Provides the long-term guidance and ensures that there is a platform on a regular basis where Partners of each project can pose their questions and ensures that their questions are answered
• Checks the financial reports and gives the instructions for signing the reports
• Properly saves the signed reports, excel formats and all supporting documents provided with the reports by the Partners according to the PIN internal policies
• Has the obligation to return the report and ask additional questions if the reports are not filled in correctly or are not in compliance with the Donor´s rules
• Prepares the importing files for upload into the accounting system
• Ensures that the financial reports are stored and posted into ELO and their WF is started
• Pushes for approvals, if needed
• Prepares the table with Exchange rates and distributes it to the Partners, if required
• Updates Partners with newest and updated rules and guidelines imposed by the Donor
• Prepares forecasts for the Project Spending and distributes them to Partners to be filled in
• Goes through the Forecasted Spending of the Partner with Consortium management and thus checks the compliance of their Forecasted Spending with the Workplan
• Raises the questions to the Partners when further clarifications need to be provided by the Partner
• Communicates with FDOs who function as a channel of newly imposed Donors rules and facilities that uncertainties over the budget or financial matters are communicated to the Donor
• During all type of Audits, provides Partners with the audited sample and collects and checks all required supporting documentation
• Serves as the main focal point for local Audits of the Consortium projects with Partners
• Raises the questions about uncertainties regarding the submitted supporting documents or explanation provided by the Partners

1. Post-Partnership Coordination

• After the end of the project implementation, ensures that all documents such as Partnership agreements and their Amendments are stored in ELO and the correct information is reflected in Navision
• Ensures that Partner has fulfilled all obligations connected with the final reporting and ensures that all donations and distributions have already taken place
• Prepares and leads the training concerning the financial rules for the ending stage of the project
• Ensures that Partners understand the Donor´s provisions covering the obligations related with the ending stage of project
• Acts as the focal financial contact even for the projects when the implementation period is ended
• Coordinates and collects the sample for all audits which taken place even after the end of the Project´s implementation period

1. • Minimum BA Degree in Finance, Accounting and other related fields of studies
   • Minimum of 6 years of relevant experience in Finance.
   • Strong leadership and negotiation skill
   • Attention to detail, accuracy and creative
   • accountability and willingness to learn
   • Good command of MS Package (Word, Excel, Power Point and Outlook)
   • Fluency in English and Amharic, both written and spoken.
   • Experiences with NGO sector is advantageous
   • Experiences with team management
   • Strong interpersonal and communication skills;
   • Experiences with some accounting software
   • 3 strong references (will be crosschecked)