Grant Finance officer 86 views

Div/Dept:    Program and Sponsorship

Location:      Ethiopia Country office – This is a local based position

Reporting Relationship:      Grants and Resource Mobilization Manager

Job: 7

Summary

The position holder will oversee, track, and report on the expenditures for project/grant activities of the Country office.  He/she ensure that grant/project related financial transactions are executed and documented in accordance with International Financial Reporting Standards, Ethiopian laws and regulations and donor requirements.

DUTIES/RESPONSIBILITIES

• Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy.
• Implements a system that will allow the program to anticipate risks and ensure compliance with ChildFund and prime donor requirements.
• Maintain an up-to-date inventory of project funded fixed assets and property.
• Conducts training to build capacity of the finance and non-finance staff working on the project, including partners, in financial systems, policy, procedures and compliance requirements.
• Prepare documents for audit and donor monitoring visits and maintains key copies of finance records and documents in an orderly and secure manner.
• Works with Budget Holder and Awards Coordinator to ensure implementation of all donor compliance requirements, fiscal planning of budget, to anticipate delays and variations in spending and initiate corrective actions, to prepare any budget revisions and projections and respond to any questions, to ensure appropriate financial advances, reports are submitted to the donors.
• Maintain an adequate cash flow to ensure that there is sufficient cash to cover project activities and plans, support the Budget Holder and partners to prepare monthly cash forecast in a timely manner.
• Conduct monitoring visits with partner and field offices, at least once per quarter focused on troubles shooting and supportive on the job-training.
• Maintains an up-to date list of donor regulations that ensure compliance and disseminates the same to all program teams as is relevant.
• Support program close out from both financial and programmatic side.
• Prepare and review monthly financial reports and ensure that they are consolidated for monthly distribution to the budget holder and award coordinator.
• Review monthly financial reports from and provide regular feedback to project staff and partners.
• Provide monthly, quarterly and mid-year financial reports on actual vs budget spend and analysis of grant financial performance.
• Ensure all program budgets are tracked according to funding ceilings and ensure monthly reporting to program teams on expenditure. Alert the program team and Program Director immediately of any variances including under or over spending and propose immediate solutions.
• Responsible for the tracking of cost share expenses as required by the award and identify other areas for program cost share.

Disclaimer:

• This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

QUALIFICATIONS/EXPERIENCE       

• 5 years’ experience.
• Demonstrated relevant work experience in accounting, including analysis, financial reporting, budgeting, and reporting systems.
• Strong understanding of Generally Accepted Accounting Principles, International Accounting Standards, internal controls, and segregation of duties.
• Excellent understanding of commonly used accounting and financial software and systems in Ethiopia and knowledge of the banking regulations of the country.
• Significant experience in financial monitoring, budgetary systems, and controls with strong analytical skills. Proven ability to prepare budgets and donor financial reports. Proven ability to prepare budgets and donor financial reports.
• Ability to communicate effectively and work across departments, with demonstrated experience in integrated project activities·
• Ability to work with diverse groups of people, including cross-functional relationships with members of staff at all levels in the organization.
•  Highly organized and flexible in dynamic environment.
• Proficiency in Microsoft Office Programs including Excel, Word and Outlook
• Self-guided, strong organizational and planning skills; Ability to work independently and under tight time constraints.
• Good written and oral communication skills in English.

EDUCATION/certifications                                      

• Bachelor’s in Accounting/Finance.