Grant management Specialist 53 views

Reports to :Grant Management Team, Partnership and Cooperation Directorate

Required number: One

Overall Duties and Responsibilities:

The incumbent is required to work on the Centers for Disease Control and Prevention (CDC) funded project of Ministry of Health in grant management in accordance with USGs’ rules and regulations and, to assist in building capacity of the ministry in administrating the funds in an efficient and effective manner & in compliance with pertinent laws, rules, regulations, and directives. The grant management specialist will be responsible for working closely with the project team in the relevant directorate of the Ministry to improve their internal operational systems & processes and grant management capabilities for managing USG awards.

Main Duties and Responsibilities:

• Ensure the establishment and effective management of grant management information system, and document major actions from pre- award through closeout of the project.
• Work closely with the CDC- project team in the ministry  and provide the required technical assistances for identified areas for improvement in compliance with USG requirements/rules and regulations;
• Assist in the process of planning, budgeting, budget execution and budget monitoring activities using the appropriate formats and details requirements;
• Assist the project team in online/electronic application, requesting and reporting processes requirements to CDC.
• Assist in fund utilization activities in the project implementation to ensure conformity with USG rules and regulations, & Government requirements and Accounting standards.
• Support in setting up of accounting systems/ accounting software application and development of chart of accounts suitable to the project activities
• Provide close support and advice on tracking of expenditure, pipeline and burn rate analysis and projection of use of fund (cash forecast) for management decisions and to enable partner managing the fund proactively.
• Assist in having efficient fund requests & transfers systems within the organization (from the ministry to the implementing as required, and to CDC for advances and reimbursement requests.
• Verify subsequent fund disbursement requests and confirm timely transfer and receipt, and regularly update income transfer tracking sheet
• Support in setting up fixed assets and supplies management system so that all items purchased by the project fund are clearly identified & recorded, reported and annually counted to enable the partner safeguarding the project assets.
• Reconcile program and financial reports, submit to the CDC, and work with relevant Directorates to address any comment forwarded timely
• Assist in preparation for possible A-133 audit;
• Coordinate with Internal Audit Directorate, Finance and Procurement Directorate and relevant directorates of MoH to develop monitoring of risk assessment and mitigation plan, and strategies at all levels of the grant management cycle and update accordingly
• Support in the procurement process.
• Assist in compiling and submitting prior approval requests;
• Assist in proposal development, continuation applications, and submission process.
• Participate in the performance review meetings, identify the recommended action points and support the ministry  in the implementation of the action points planned;
• Perform other duties as assigned

• Educational background of a BSC/BA or MPH/MA/MBA/MSC in Public Health, Economics, Management, Accounting and Finance
• At least 10 years for BSC, BA or 8 years for MPH/MBA/MA/MSC qualification experience working in international or  local NGO with recognized technical expertise;
• Good interpersonal skills with experience in networking with partners at all levels (ministry, donors, private sector, NGOs and local community based organizations) are an asset.
•  Experience managing CDC-funded projects with sub-grants components  strongly preferred;
• Knowledge of USG rules and regulations required;
• Excellent spoken and written communication skills in English;