Grants Manager 45 views

The Grants Manager will contribute to overall grants management of the Local and Emergency Portfolio at IRC Ethiopia. The position reports to the Grants Coordinator-Local and Emergency Portfolio. This position is based in Addis Ababa with occasional trips to field sites, if needed. The Grants Manager will work collaboratively with all of the 12 members of the Grants and Partnership Unit, the technical coordinators, operations team, and the finance team. The Local and Emergency portfolio at IRC Ethiopia is made of grants mostly from ECHO, USAID, EU, UNICEF, OCHA and private foundations, and is roughly 60% of the total annual funding of IRC Ethiopia.

1, Proposals

·         Lead coordination of proposal development and amendments (including logframe meetings) working with program staff and ensuring proper review at the HQ level, gathering input from technical coordinators, technical advisors, Research, Monitoring and Evaluation staff, and the Regional Unit.

·         Lead and coordinate budget development for newly assigned proposal and amendments, working with program staff, other members of the Grants and Partnerships Unit, the Finance Department and Regional Program and Business Development Units.

·         Ensure proper review of new budgets and realignment/modification budgets at both HQ and Addis levels, incorporating all feedback and ensuring that budgets are error free.

·         Coordinate and develop budget narratives, edit proposals, and ensure proper proposal and grant management procedures are followed; in particular, lead ECHO, USAID, EU, UNICEF, OCHA proposal development and realignments.

·         Act as focal point with donors in-country for the proposal development process, as needed.

·         Monitor and support the use of management tools such as Budget vs. Actual (BVA) for the proper monitoring and the successful implementation of programs and early warning in case of obstacles or challenges.

·         Liaise with NY and UK grant units in order to ensure proposals meet internal standards, apply IRC’s Outcomes Evidence Framework (OEF), are in line with IRC Ethiopia’s Strategic Action Plan (SAP) and are donor compliant.

2.    Reporting

·         Support the Grants and Partnership Unit’s members in the reporting process with in-country staff for updates and HQ for approvals before submission to the donor.

·         Ensure that reports to donors are submitted on time; that reports are coherent and accurate (quarterly, interim or final reports); and that the internal reporting tracker and OTIS reporting info is up to date.

·         Lead Grant Opening, Implementation and Closing meetings, as well as monthly/regular grants management meetings (BVA meetings) which include representation from each unit (finance, programs, logistics) and ensure proper follow up of issues raised.

3. Donor Compliance

·         Research donor compliance issues for new opportunities or existing grants, as needed, within the Local and Emergency portfolio of IRC Ethiopia.

·         Review donor agreements and coordinate their review with the relevant IRC HQ office.

·         Ensure that grants are implemented in compliance with IRC and relevant donor regulations.

·         Maintain and update grant files related to proposals.

4. Communication and Information Management

·         Communicate with donors and attend donor meetings in order to share IRC’s accomplishments as well as to stay up to date on the latest donor developments and requirements.

 ·         Distribute to IRC staff all documentation (grant proposals, reports, budget, etc.) related to their specific programs.

·         Keep an updated inventory of all communications related to programs/donors and ensure communication and visibility requirements are met.

5. Management and Capacity Building

·         Provide on-the-job learning sessions to Grants and Partnerships Unit’s members. Topics may include BVA, OTIS, project design, proposal development, budget development, Grant Opening and Grant Closing meetings etc.

·         Manage and supervise interns and TTAs, as needed.

6. Administrative/Other

·         Ensure OTIS data is up to date for all assigned new proposals. Secure all OTIS approvals for the assigned new proposals prior to submission to the donor.

·         Keep an accurate Grants Filing system on the Shared Drive, on OTIS and hardcopy folder – for internal and external audit purposes.

• Advanced MS Excel and Math skills required (skills will be tested through an exam) and are the most important requirement for this position.

• BA degree required; Masters degree in Accounting, Economics, International Affairs, Social Sciences, or STEM (Science, Technology and Math) strongly preferred.

• At least 5 years of experience in program management, grants management and proposal/business development/design; or

• 4 years of relevant experience for post graduate degree holders

• At list 1 year of management Experience

• Experience in Ethiopia is an advantage.

• Prior knowledge of donor and government regulations (ECHO, USAID, EU, UNICEF, OCHA and private foundations etc.) required.

• Fluency in English, spoken and written, required; Fluency in Amharic required. (the written English skills will be tested through an exam).

• Good communicator with strong organizational, time management and analytical skills.

• Excellent inter-personal, cultural and diplomatic skills.

• Flexibility to adapt to changing requirements.

• Strong capacity to mentor and build capacity of staff.

• Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.

• Strong computer skills required.

• Previous successful experience developing projects, writing winning proposals and donor reports preferred.

• Ethiopian Nationals with experience working abroad are strongly encouraged to apply