HR and Administration Assistant 49 views

• Do you want to do work that really matters? Help us end avoidable blindness
• Full time, Permanent Role based in Addis Ababa Ethiopia
• Closing Date: 17^th December 2022

ABOUT THE FRED HOLLOWS FOUNDATION

The Fred Hollows Foundation is an international development organization working to prevent blindness and restore sight. This year marks The Foundation’s 30th anniversary of carrying on the legacy of Professor Fred Hollows, who believed every person had the right to quality eye care, no matter where they live. The Foundation is known around the world as an organization that works with purpose and determination. With a reputation for excellence, we are well known for making change happen.

The Foundation has grown to work in more than 25+ countries throughout Africa, South Asia, Southeast Asia, the Middle East and the Pacific, as well as Australia. The Foundation has restored sight to more than 3 million people worldwide. We have an ambitious five-year strategic plan that aims to take us even closer to realizing our vision of a world in which no person is needlessly blind, or vision impaired and Indigenous Australians exercise their right to sight and good health.

ABOUT YOU

To be successful in this role you will have excellent customer service skills with a positive resilient attitude. You will have a collaborative team approach with strong administrative and organizational skills including the ability to manage competing priorities. Your ability to adapt to and pick up new systems quickly will come in handy, and you will be able to establish, maintain and enhance positive internal and external relationships.

THE OPPORTUNITY

Reporting to the HR Manager, the HR and Administration Assistant will provide HR support to The Fred Hollows Foundation Ethiopia(FHFE) for effective delivery of HR services, functions and the day to day operations including; recruitment and onboarding of new staff, HR Administration, benefits administration, learning and development, performance management, employee relations, employee engagement, records management, HRIS administration, implementing and managing HR policies, processes and procedures as per the HR policies.

KEY RESPONSIBILITIES

• Coordinate staff recruitment and selection process and ensure that the processes are timely, transparent, and fair, observing equal opportunities and The Fred Hollows Foundation’s policies and works towards achieving a diverse workforce which will support the delivery of FHF’s goals.
• Ensure that all recruitment formalities (police background checks, submission of credentials etc.) are timely conducted.
• Track recruitment and selection activities and provide timely update/report to the HR manager.
• Support the HR manager in organizing orientation and induction sessions for new employees.
• Keep track of probation review dates and follow up with line managers to ensure that probation reviews are conducted in time and the reports submitted to the HR manager.
• Manage timely renewal/extension of employment contracts.
• Maintain up to date employee records in liaison with the Human Resource Manager; both electronic and hard copy files and ensure the files are complete and all required documentation is maintained in a confidential and secure manner.
• Provide day-to-day administration of various staff benefits. e.g. medical insurance, group life insurance, communication allowance and other benefit packages in line with The Foundation’s policies and answer staff queries.
• Ensure that new employees are registered to the pension scheme on time, facilitate the retirement of employees and submit necessary documents to the Private Organization Employee Social Security Agency (POSSA) on timely manner.
• Support the HR manager in enforcing health, safety, security & wellbeing (HSSW) management policies, systems, and procedures and enhance capacity of FHF staff to improve HSSW practices and attitudes.
• Support the HR manager to address employee correspondence, grievances, and disciplinary issues in line with the Foundation’s policies.
• Support in monitoring and follow-up of the performance management of The Fred Hollows Foundation Ethiopia (FHFE) staff working in the Addis office and Zones.
• Liaise with line managers and staff to ensure that timely leave plans are prepared.
• Follow up and document staff relocations, redeployments, transfers and transitions.
• Compile payroll details monthly and the changes thereof and liaise with the Finance department.
• Coordinate employee separation activities and ensure that terminal benefits are timely paid and all relevant separation documents issued to employees.
• Support the HR manager in processing of work permits and other work-related requirements for staff and visitors.
• Support HR manager in coordinating staff welfare activities including periodic teambuilding events.
• Other tasks as requested by your manager.

WHAT YOU’LL NEED TO SUCCEED

• At least 5 years’ experience in Human Resources Development in a complex work environment preferably in the NGO sector.
• Excellent knowledge of Ethiopian labour proclamation, civil code, and other employment related regulations, and demonstrated engagement with regulatory agencies (ChSA, MOLSA, etc.).
• Demonstrated experiences of working effectively with people from diverse cultures and backgrounds, promoting equity, fair treatment, and affirmative opportunities.
• Hands on experience of end-to-end recruitment processes.
• Knowledge of work languages, English and Amharic.

How we recognize your contribution

Through our internal programs and employee benefits we aim to create an environment where you will feel supported and empowered.  Whether your focus is on continuous learning, professional development or finding an environment which enables you to thrive while balancing family or personal commitments, we have a range of programs in place to support you.