Organizational Description
The Ethiopian Medical Association (EMA) is one of the first professional associations in Ethiopia. The Association has been formally established on July 2, 1962 G.C with 100 founding members and through a formal charter granted to it by the then Emperor Haile Selassie I and is member of World Medical Association since 1994 G.C.
EMA’s head office is based in Addis Ababa and has a presence in five regions represented by its nine regional branch offices (Gonder, Mekelle, Bahir Dar, Dessie, Jimma, Adama, Harare, Hawassa and Arba Minch). EMA has been operational for over 57 years on promoting quality of medical service in Ethiopia and evidence-based medicine through publishing the Ethiopian Medical Journal (EMJ). The mission of the association is to: Ensure that the community gets quality health service and care; Promote the highest standards in medical education, science, art and practice and Ensure the rights and benefits of medical professionals (doctors) and act as their voice
Thus, the association would like to invite experienced and competent candidates for the listed vacant post of HR and Administration Officer
Job Summary
Under the supervision of the Manager, HR & Administration & Finance Department and following the EMA’s policies and procedures, the HR and administration Officer is responsible for the execution of all HR, Vehicle management and general service matters of the association. The HR and administration Officer performs the activities of processing the decisions of human resources recruitment, placement, transfer, promotion, performance management, leave, documentation and other HR, vehicle management and general service decisions. He/she facilitates the capacity building and development of employees and ensures that the organization policies, procedure and systems are effectively implemented in the association.
Duties and Responsibilities
- Facilitate the recruitment & selection, training & development, performance management, etc. of the association,
- Review and propose renewal /termination of employment contracts following the association’s strategic direction and availability of funds,
- Maintain proper employee records and produce periodic HR reports as required.
- Ensure that annual performance appraisal of staff in the organization is being carried out;
- Resolve human resource problems such as work-related disputes & conflict;
- Conduct regular meetings with HR , Admin & Finance Manager to discuss ways and means of improving work systems in the Department;
- Prepare periodic reports and share for respective bodies for information and further action as required.
- Support in standardizing the arrangement, shelving, location, classification and coding of HR related documents for easy traceability;
- Establish and maintain good working relationships with other Departments /Units, employees and other stakeholders;
- Maintain vehicle management (weekly vehicle plan, maintained request, general office service…)
- Perform other duties assigned to him /her by the immediate supervisor.
Work Unit: HR, Administration & Finance Department
Reports To: Admin. & Finance Manager
Staff Reporting to the Job Holder: None
Position Grade: VII
Job Requirements
How to Apply
Therefore, interested candidates who fulfill the above minimum requirement are invited to send your application quoting the vacancy position up to June 12, 2020 with the following details:
- 1 page covering letter
- 3 pages updated CVs,
- 1 page summary of CV through email address: [email protected] or hard copy to Admin. & Finance department of Ethiopian Medical Association located Address:- kirkos Sub-City, Roosevelt street, In front of Africa union main gate, Mexico to Sarbet Sarbet road around Cigarette Factory.
Tel: 251 115 521776/251 115 547982, Fax: 251 115 151005, Email: [email protected]
More Information
- Address Addis Ababa
- Qualification BA/BSc
