Human Resource Intern 81 views

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries. 

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply

To provide a professional, business-focused organizational development and human resource management service, delivering a proactive solutions-based approach for resolving issues and ensuring that staff are effectively managed and developed to deliver organizational results, which are focused on developing capacity.

The internship program is designed to provide a unique professional development opportunity for fresh graduates. The program will help address the future workforce needs within Oxfam GB in particular and also aims to increase the role and participation of women. The program intends to recruit and onboard highly motivated individuals who have an interest in areas relevant to the organization in an internship program.

Human Resource Intern will be assigned to manage different junior HR-related activities including first-phase recruitment processes, (appointing candidates and facilitating) and personnel file management, and other responsibilities as required under the supervision of the senior HR Officer.Based on the need, to contribute to the organization’s mission while at the same time focusing on meeting their developmental needs and providing an opportunity to explore careers and develop and learn skills on the job.

The HR Intern will be delivering:

HR records and filling system

• Maintain proper staff’s personal files and ensure that files have up-to-date information on time and on a regular basis as per the personnel file checklist of the organization.
• Check the fulfilment of all mandatory documents and information to the concerned HR Officer on time.
• Ensure quality and integrity of the HR filing system by keeping all HR records, information and files clearly labelled, organized chronologically, and kept confidential.
• Assists in ordering and filing new employees’ contract agreements.

Recruitment Process

• Arrange assessments (date of assessments, calling shortlisted applicants, scheduling with panellists) and administer tests and ensure all pre-employment documentation is in place accordingly
• Assist with onboarding employees by scheduling and ensuring all relevant departments are involved.

Follow-up and updating

• Follow-up and makes sure that all time sheets are collected from all staff; check against the charges done by Finance and document it well.
• Assistant with follow-up staff’s performance review and objective setting is done/or not and document it well.
• Monthly tracking of time sheets and ensuring all staff submitted their times on time.

General HR support

• Support with the daily administrative operations of the human resource department and interact with employees of other departments
• Assist with ongoing HR audits as directed
• Perform other tasks and support the team as required.

TECHNICAL SKILLS AND KNOWLEDGE

• Degree from a recognised University or College in Human Resources Management, Management, Business Administration, Personnel Management or any other areas that can bring added value to the post.
• Fresh graduates with no experience
• Excellent communication skills as well as e-mail communication skills.
• Fast learner
• Strong desire to grow professionally
• Strong organizational skills
• Fluent language skills (in English and Amharic both speaking & writing.)
• Ability to work under pressure.
• Energetic and able to grasp new ideas
• Computer literate especially in Word and Excel.

What can this role offer the Intern?

An opportunity to gain skills and experience in:

• An opportunity to gain skills and experience in Human Resources.
• Working in a team and being supported by your manager.
• Given a stipend to cover lunch and transportation.
• Working towards Oxfam’s goal of overcoming poverty and suffering