Human Resource Officer 54 views

Department: HR Administration

Reports to: Human Resource Administration  Manager

Main Duties

• Facilitate recruitment & Selection Process
• Facilitate training and orientation programs for employees.
• Ensuring adequate reserve manpower.
• Maintain up-to-date existing manpower.
• Check the proper implementation of Labor Proclamation No. 1156/2011 and the HR rules and regulations.
• Report man power changes and other relevant personnel issues.

Duties and Responsibilities

• Entertain job applicants i.e provide information and receive the application by checking the presence of all the necessary documents.
• Provide summarized information and short listed applicants needed for recruitment.
• Prepared Cv bank and ensure to have adequate reserve manpower.
• Maintain updated records of employment, Termination, Promotion, Transfer and any other changes on man power.
• Prepare monthly report of man power change occurred during the month.(i.e. man power arranged  by  Department, Salary, Position, Education level etc.)
• Make sure new employees have got their employment letter, job description and H.R rules and regulations book and registration on the Hand Punch on the 1^st day of the employment.
• Facilitate and prepare orientation (training) program to new employees by consulting the respective Departments and make sure that new employees have attended the orientation (training) before starting job.
• Prepare the absenteeism report on the 20^th day of every month and submit the final report to the payroll preparation (the report should include list of absentees, new employees and terminated   employees during the payroll period).
• Weekly checking Overtime hour with the punching machine if there is a discrepancy.
•  Prepare vacancy based on the approved man power requisition document.
• Do the familiarization for new employees after registering and telling them about the application of hand punch machine.
• Always follow up that employees are punching the hand Punch Machine, report & take appropriate action who do not use the hand punch machine for attendance.
• Avail the attendance sheet for employees in the absence of punching machine. Collect and file the completed attendance sheet for future reference.
• Check the completed clearance sheet and the personal file for outstanding matters and forward to the HR Administration Manager by confirming its completeness.
• Prepare training plan and follow up the proper implementation of the approved plan.
• Follow up and collect the training material, training report and training certificate and forward to HR Administration Manager.
• Monitoring employee performance evaluation.
• Make sure that all terminated employees have filled the exit interview sheet and submit the summarized report monthly.
• Check that the Human Resource rules and regulations are implemented properly by employees.
• Prepare different letters memorandums and notices regarding employees and events based on the prevailing situation.
• Prepare and post Branch Manager Change notice /new employment, termination, promotion on the 1^st day of the change occurred.
• Entertain employees request regarding personnel issues.
• Give assistance & support for requests raised by different departments.
• Perform other activities ordered by his immediate supervisors.

Education

• BA Degree in Management or Business Administration.

• A minimum of 5 years’ experience

Sills

• Sound knowledge of labor laws and regulations.
• Strong verbal as well as non-verbal communication skills
• Ability to develop as well as maintain long-term employee relations
• Effective Organizational Skill.
• Ability to form working relationships with people at all levels
• Team work skill.
• Meticulous attention to detail
• IT skills