Logistics, Admin, and Finance Officer 63 views

Reports to: Grant Financial Management Director

Required Number: One

About WGF

Wako Gutu Foufndation (WGF) is non- governmental development organization established with overall objective of promoting inclusion of pastoral and agro-pastoral communities in the development process and ensuring that the pastoral and agro-pastoral communities are sufficiently benefiting from the development gains realized in the country.   The foundation was established by the community leaders in the lowland areas of Bale zone in memory of General Wako Gutu, a person who witnessed a lifetime commitment for promoting social and economic welfare of pastoral communities in Ethiopia. It has been registered as Ethiopian resident charity organization by Federal Charities and Societies Agency bearing a registration number 0457. Its registration has been renewed in February 2016 for three consecutive years by the same authority.

To this end, Wako Gutu Foundation planned to recruit energetic and skillful applicants for the position of Logistics, Admin, and Finance Officer Reports to Grant Financial Management Director

ABOUT THE Role:

The LAF Officer: will be responsible for administering the Logistics, Finance and general service of the PURPLE programme area. Provide adequate logistics functioning of the programme by taking in to consideration the logistics manual application. Guarantying proper administration and finance support of the programme by applying all corresponding policies. Responsible to ensure consistent Financial, Logistics, procurement and property administration support and practical implementation of all tools.

• Logistics Management
• Financial Management
• Admin. And Property Management
• Store Management
• Administration activities (Data management, Stock Management, Time sheet Administration, Office and canteen Management)

Financial Responsibilities

• Coordinate with other team members to complete financial requirements for Action plans and prepare reports for relevant parties.
• Undertaking other standard financial requirements such as weekly cash count, surprise cash count, checking payroll, undertaking random checks on purchase prices and preparing cash flow requests.
• Prepare and Check monthly financial report.
• Ensure adequate fund/cash held in programme for planned activities
• Ensure the following deadlines are adhered
• Monthly cash books and bank books
• Cash requests from the fields
• Cash transfers to fields and others
• Responsible to fill the gaps when cashier is on annual leave
• Adhere to the necessary accounting, documentation and reporting procedures required for the purchase of items based on purchases/procurement procedure, if any.
• Responsible to check daily financial payments in line with organizational policies and procedures by giving due attention to authorization level and budget codes.
• Ensuring close collaboration and communication with Finance and HR departments at HO to facilitate and smoothen consistent running of the programme
• Work closely and provide  technical support to the Cashier
• Check and review the external work done before any payment is effective
• Review and check monthly staffs’ payroll before the payment is effected

Logistics Responsibilities

• Understand and adhere to the rules and regulations of (Transport, Procurement and Store policy) laid down by WGF. If these regulations are not clear bring it to the attention of your line manager.
• Monitor office and rented vehicles daily movement and ensure that resources are effectively used for projects interest only.
• Collect monthly log sheet for office and rented vehicles and evaluate each vehicle’s fuel consumption.
• Make sure all the procurement processes are as per WGF and Donors procurement guideline.
• Make sure all purchase` files are maintained as per WGF –Ethiopia Finance, Procurement and Store guideline.
• Maintain good stock records systems and make sure all relevant information are shown on the stock and bin cards
• Produce monthly consolidate stock report and check/inventory process is undertaken at all-time in accordance
• Make sure fixed assets in all office are updated and tagged

HR & Admin Responsibilities

• Maintain and update personnel files of all staff at the project, including all documentation as required in line with WGF HR Manual guidelines. Manage and record staffs’ annual leave roster and ensure all annual leave is used within the current year. Record and manage all staff related leaves such as Compensatory Time Offs, sick leaves as per Concern’s HR Manual.
• Monitor and follow-up on the performance (PDR) of all staff working in the Sub-office.
• Maintain high standard of Health and Safety within the working environment.
• Maintain good working relationships in the workplace.
• Perform other duties assigned by line manager

Note: This description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.

REMUNERATION and BENEFITS:

• Organizational scale

COMMITMENTS:

Wako Gutu Foundation’s recruitment procedure is fair and transparent which is also in line with the organization’s commitment to its integrity, honesty and culture. WGF is committed to ensure that, its performance complies with the terms and conditions of relevant agreements, applicable laws & regulations. Hence, pre-employment background checks will be conducted, and employees are required to read, understand, sign and implement different polices including safe guarding and child protection policy, Protection from Sexual Exploitation and abuse policy, sexual harassment policy, code of conducts and any other policy, rules and regulation of the organization

Job Requirement

Do you want to join an exciting organization that brings high level impact to the community and add value to your professional advancement?  Then join us if you have:

• BA in Accounting & Finance
• With a minimum of 3 years of related work experience for experience for BA holder,
• Work experience in an NGO environment a related area. I.e. Logistics, Finance & Property/Admin or similar post
• Has initiative; creativity and independent to perform the job properly
• Dynamic person
• Good communication skill both verbal and written in English and Amharic
• Honest and know how to manage problem resolutions
• Management skills of staff (subordinates)
• High level of accuracy, attention to details.
• Ability to deliver task on deadline.
• Willing to travel to remote areas and to camp in the field, ability to work flexibly including weekends and willingness to travel and work in rural locations and live in basic conditions.
• Understanding the nature of emergency in Humanitarian Response Programme and willing to travel and live in field site, with frequent transfer from site to site.
• Very good knowledge and application of MS-Office, especially Excel.
• Good English communication skill (written and spoken)
• Experience and knowledge of various international donors fund management.
• Team oriented, flexible and creative approach; keen to take initiative where appropriate.
• Accountability & responsiveness within areas of responsibilities,

Desirable qualities, skills and competences:

• Knowledge and application of advanced excel.
• Knowledge and application of other accounting software package, Peachtree, SUN, etc.
• Strong knowledge in interpretation and application of Ethiopian Labor Law and other relevant legislations.
• Having Training on any Finance, logistics, procurement, and property mgt related areas.
• Knowledge of local language