Job Description
The Organisation
Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.
ROLE PURPOSE
The position holder will be responsible to serve as the first point of contact for Plan International Ethiopia who is responsible to provide front desk reception, Administrative Service, Air ticket service, visitors support and admin petty cash for the organization.
Accountabilities
Stock Management (50%)
Store items on the right shelves, right location
- Stock is tidy and organized as per procedures
- Sign stock in and out document
- Filing and documentation stock records
- Ensure warehouse area is clean and tidy
- Record movement of stuff in/out warehouse
- Check on fire safety records / protocol
- Alert on store issues (capacity overload, product, issues)
- Manage store keys
- Update documents (Bin card, Stock card, stock register)
- Report on stock data on a regular basis / make stock data available
- Administer disposal upon approval
- Ready stock for inventory and support
Asset Management (35%)
Receipt
- Physical asset receipt in quality and quantity
- Asset tagging
- Asset recording
- Manage Receipt documentation
- Report and manage receipt discrepancies
Monitoring
- Ensure appropriate and traceable filing of documentation
- Update of assister register
- Execute maintenance according to schedule
- Ensure appropriate allocation and identification of assets to individuals
- Support Program/Emergency Response Areas in asset management
Control
- Support inventory count- ready physical asset for counting
- Prepare list of assets + owner + location
- Provide asset status
- Report on asset status
- Escalate assets issues
Lifecycle management
- Execute disposal / transfer
- Ensure administrative documentation is in place at disposal / transfer
Reporting (15%)
- Providing monthly, quarterly, semi-annually and yearly reports on Stock & Asset.
- Others tasks can be assigned by the supervisors as required
Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)
- Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).
- Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.
- Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
Job Requirements
QUALIFICATIONS AND EXPERIENCE REQUIREMENTS
- Minimum required qualification: Bachelor degree or Diploma in Logistics and Supply Chain Management, or Management or other related fields.
- Minimum of three years of relevant experience
- Training/experience in working with administrative systems and processes;
- Short term technical training and Creative or analytical thinking;
- good communication skills;
- ability to follow instructions accurately and meet deadlines
Qualifications / experience desirable
- Proficiency in relevant software applications such as Microsoft Office Suite (Word, Excel and Power Point, etc.) and other applications like SAP, ERP
- Data-entry experience and aptitude.; ability to analyse and report on bulk information
Languages required
- Fluency in English language is essential
This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.
Please note that:
- Only Shortlisted candidates will be contacted.
- We are not accepting CVs that are not sent through the indicated links.
- Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
- Female candidates are highly encouraged to Apply
More information about Plan International can be found on http:// plan-international.org
References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.
As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children’s rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.
More Information
- Address Ethiopia
- Experience Level Junior
- Total Years Experience 0-5
