Manager Logistics and Facilities Management 123 views

Job Summary:

The Logistics and Facilities Management Manager has a responsibility of planning and managing, coordinating and monitoring logistics with in Mamokacha, including warehousing, inventory, transportation and supply chain processes. In charge of the distribution, movement and storage of supplies for the retails and agro processing business units. The facility management role comes with a responsibility of ensuring that our facilities are operational and all utilities are functioning properly. Determining and scheduling repairs or renovation projects, and coordinating safety inspection.

Job Responsibilities:

Managerial/supervisory responsibilities:

– Managing and directing the daily operations of the logistics and facilities department

– Guidance and support to the logistics and facilities management staff through coaching and training

– Leads the effort of supply chain planning, through identification of anticipated warehouse deliveries and vehicle needs through a coordinated effort of; retail operations and Agro-processing units, office administrator, purchasing and supplies manager, warehouse, finance, the import export unit, and other functional units

– Develops delivery and service routes based on inputs form each business and functional units

– Creates delivery schedules, service routes plans and driver shift schedules

– Performance evaluations of subordinates

– Enforcing company rules and regulations

– Ensure all health and legal requirement and regulations are adhered to

– Ensuring periodic and regular maintenance check plans are in place

– Develops safety and security procedures and guidelines, and ensures their adherence

– Emergency management and business continuity planning

Position duties or responsibilities

Supply Chain Roles:

–  Works with Agro-processing and retail operations units in coordinating shipments

– Manages the supply chain of moving goods to and from the Agro-processing plant, and from the Agro-processing plant to business consumers (B2B Deliveries)

– Manage activities involved in distribution of materials from central warehouse, bakery and pastry to cafes

– Responsible for allocating vehicles and drivers, keeping records of clock-ins and clock-outs

– Responsible for controlling mechanisms including GPS tracking and monitoring

– Responsible for actual mileage tracking and recordings, daily readings for fuel consumption and verification

– Ensure availability of necessary infrastructure, including warehouse space and transportation

– Responsible for shipment delivery, in transit  tracking and follow up and directing resources to each business or functional unit in proportion to demand and organizing warehousing

– Responsible for Vehicle inspection and maintenances scheduled and routine maintenance planning

– Responsible for developing a plan for fuel consumptions, arrange fuel coupons issuance

– Responsible for ensuring special transportation vehicles meet the required specifications for transfer of cold chain shipments

– Responsible for developing a routine inspection plan, including maintenance service contracts for vehicles with cooling systems or  temperature controlled transportation for temperature sensitive products

Facilities Management Roles:

– Continuous facilities need assessment, determining what is required and not needed by the business

– Establish a process of submitting maintenance related work order, follow up and fulfillment

– Arrange facilities recurring utility bill payments

– Responsible for hard facilities management, involving physical/fixed assets like equipment, buildings plumbing, wiring, exhaust systems and the like

– Responsible soft facilities management involving tasks performed on people such as catering, security, grounds keeping, waste management and gardening

– Facilities upkeep and improvements Find and maintain vendor contracts, building repairs and maintenance

– Supporting people in creating accommodations in work environment capacity planning and management of office space requirements and occupancy

Skills Required:

– Experience in retails and manufacturing business, with knowledge and understanding of materials and equipment used in the retail business, hotel and hospitality, and Agro-processing industries preferred

–  Confirmed skills and abilities of planning, creating policies and guidelines to carry out supply chain and facilities management

– Risk management and mitigation skills

– Effective cross functional collaboration skills

– Excellent communication skills verbal & written

– Proven strong organizational and leadership skills

Qualifications:

– Educational Requirements: BA Degree in Supply Chain/ Logistics Management /Accounting, Management or related fields

– Work Experience: 5+ years of experience in logistics and fleet management, including facilities management managerial role