Office Assistant/Driver 73 views

The British Council builds connections, understanding and trust between people in the UK and other countries through arts and culture, education and the English language. We work in two ways – directly with individuals to transform their lives, and with governments and partners to make a bigger difference for the longer term, creating benefit for millions of people all over the world. We help young people to gain the skills, confidence and connections they are looking for to realise their potential and to participate in strong and inclusive communities. We support them to learn English, to get a high-quality education and to gain internationally recognised qualifications. Our work in arts and culture stimulates creative expression and exchange and nurtures creative enterprise. We connect the best of the UK with the world and the best of the world with the UK. These connections lead to an understanding of each other’s strengths and of the challenges and values that we share. This builds trust between people in the UK and other nations which endures even when official relations may be strained. We work on the ground in more than 100 countries. In 2019-20 we connected with 80 million people directly and with 791 million overall, including online and through our broadcasts and publications.

Role Purpose:

To provide driving, administrative, and logistical related support to the Civil Society Support Programme Phase 2 (CSSP2) team of the British Council. The post holder will also expect to provide routine logistics and administrative support to the CSSP2 team, in the areas of facilities management, procurement and wider logistics.

Role Context:

The British Council has had a permanent presence in Ethiopia for over 70 years and has been engaged in delivering and managing civil society, governance and accountability programmes in Sub-Saharan Africa on behalf of major bilateral and multilateral donors. The British Council is leading a consortium for an DFID-funded programme to manage the delivery of grant support and capacity building activities to enable development of a professional civil society base, able to collaborate with government to meet the needs of the most marginalised people in Ethiopia.

 The Civil Society Support Programme 2 (CSSP2) is a £16.7 million capacity development programme designed to support Ethiopia’s civil society and its contribution to the country’s national development, poverty reduction and advancement of good governance in line with the government’s policies and strategies. The programme, which manages a fund of more than £9 million, has a strong emphasis on ‘hard-to-reach’ civil society and citizens, using regionally led programming. It is managed by a consortium led by the British Council and is supported by multiple donors led by DFID. CSSP2 will be delivered through a central programme office and regional hub based in Addis Ababa, and four further regional hubs throughout the country

Main accountabilities but not limited to the following:

The appointed candidate will have the following accountabilities, responsibilities and main duties:

• Provision of safe and secure transport services to staff and visitors (national and international consultants), including meeting and greeting at the airport.
• Delivery and collection of documents and other items from organisations in Addis Ababa and other locations in Ethiopia
• Assistance in managing protocols for document clearance (customs, for example)
• Maintaining vehicle logs and ensuring vehicles are fully equipped with required documents and supplies, including first aid kits, fire extinguishers and vehicle maintenance and repair equipment
• Ensuring timely and accurate hand over of vehicles (checklists completed, etc.)
• Immediately reports all involvements of project vehicles in accidents, including minor accidents, damage, loss and theft of vehicle fittings.
• Proactive follow-up on protocol issues with the central and regional offices and other partners and government agencies
• Maintain general office cleaning and manage designated logistics stocks
• Manage simple administrative and accounting activities with support of other programme staff such as finance, grants and hub teams.
• Support the supply and maintenance of communications (postal services, telephone and internet services)
• Support to accommodation and logistical bookings for staff, ad hoc guests, workshops and other events
• As with any business that experiences peaks and troughs of activity, there is likely to be a need to work outside office hours from time to time.

Pay band: 2/J

Contract type: Fixed term Fixed term till 03 Feb 2023

Duty Station: Jimma

Department: BSS

Role specific knowledge and experience:

• The successful candidate will need to possess the following requirements:
• Basic English and fluent Amharic.
• Valid Grade 3 driving license.
• Diploma in Management/Administration/Logistics related field
• Secondary education (completion of 12th grade).
• A minimum of 5 years work experience as a driver of 4-wheel drive vehicles.

Desirable

• Experience of working as part of a large project team
• First Aid Trained
• Certified defensive driving skills

Essential Requirements– Role holder must have existing rights to live and work in the country the role is based