Office Attendant –Maintainance 49 views

About CRS: “Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partner’s people of all faiths and secular traditions who share our values and our commitment to serving those in need.”

In Ethiopia, CRS has a long and rich history of providing emergency relief and development assistance to the people of Ethiopia since 1958. At present, CRS/Ethiopia implements multiple projects through different partner organizations. CRS/Ethiopia has a highly diverse portfolio currently focusing on community-based food and livelihood security through activities in agriculture, health, peacebuilding, WASH, emergency relief, and savings and lending. CRS is active in nearly all regions of Ethiopia: Tigray, Amhara, Oromia, Southern Nations, Nationalities, and Peoples’ Region (SNNPR), Somali, Benishangul Gumuz, Afar, and Dire Dawa Regions.

CRS strictly adheres to its Policy on Protection of Children and Vulnerable Adults among its staff, consultants, volunteers, and affiliates. CRS is an equal opportunity, affirmative action employer: women, minorities, and people with disabilities are encouraged to apply.

As part of the CRS family, you will join the more than 5000 strong and vibrant individuals working globally to accomplish the mission of CRS. CRS/Ethiopia invites you, the qualified candidate, to apply for the following position;

Position Title:             Office Attendant – Maintainance

Duty Station:              CRS/Addis Ababa Office

Requered no:             One

Employment Term:    Indefinite term

Reports To:                 Administration Officer

Application Deadline:  November 2, 2019

Job Summary

The Office Attendant performs a wide range of responsibilities that are covered by her/ his maximum qualifications and competencies. She/he performs office support including cleaning of the office, movement of furniture and equipment, files, photocopying/binding, etc. when found necessary.

Job Responsibilities

• Watches the office building/stairs as necessary and if there are concerns that require immediate attention directly perform or advise manager/supervisor about the issue;
• Opens the office gate and lets in/out employees and authorized visitors during the day;
• Checks and ensures that all property to be taken out of the compound is accompanied by an authorized gate pass and share gate passes to security company guards.
• On a daily basis ensure that gate passes are collected from company guards; follow up the return of items that leaves the organization for maintenance purpose.
• Assist in safeguarding, protection, and proper use of office equipment, office facilities, and inform the appropriate personnel of any concerns or issues timely for appropriate action.

• Receives messages and mail and keeps safely in absence of the receptionist and delivers them to the relevant person during office hours;
• Assist visitors while the receptionist/her replacement is not around.
• Closely work with company security guards in welcoming/accompanying visitors to the place visitors mentioned; check the availability of staff first and it’s after approval that accompaniment takes place.
• Assist the receptionist in handling visitors and issuing them with visitor’s badge and direct/usher them to the proper sources in order to address their concerns.
• As instructed by the supervisor assist departments with their need; it could be performing the movement of furniture and equipment, office supplies, files, making photocopies/binding, etc.
• Replace cleaner at the time of leave and perform required cleaning service to the standard.
• Assist in the preparation of conference rooms for any meetings, training, or event.
• Report any observations of irregularities in safety and security issues/breaches, such as broken windows, faulty electric lines, water leakages, etc. to immediate supervisor/concerned individual.
• Assist in fixing minor repair issues in the toilet, bulb change, and the like when necessary.
• Ensure/watering of all plants on the corridors
• Ensures fire extinguishers put on each floor are in their place all-time and checks its expiry date and inform supervisor
• Perform other duties as found necessary and as instructed.

Education and Experience

• Completion of 10th grade

•  1 year of relevant experience is required

Personal Skills:

• Skill Knowledge of security methods and techniques

• Knowledge of CRS/ET’s security regulations and procedures

• Ability to detect and avoid probable danger

• Ability to work effectively with people

•  Ability to follow oral and written instructions

• Skill in the use of security devices

•  Interpersonal skill

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Trusting Relationships
• Professional Growth
• Partnership

• Accountability