Payment Collection and Contract Follow-up 104 views1 application

Purpose of the Job:

To ensure the efficient and timely collection of payments from clients while managing contracts effectively. This role is responsible for overseeing invoicing, monitoring payment status, resolving disputes, and ensuring compliance with contract terms. The role also includes regular reporting to management and maintaining communication with clients and internal teams regarding contract performance.

Main Duties and Responsibilities:

1. Payment Collection
   • Oversee the process of invoicing clients accurately and promptly.
   • Track outstanding payments and follow up with clients to ensure timely collection.
   • Resolve payment disputes in coordination with the finance and legal teams to minimize delays.
2. Contract Management
   • Ensure contracts are fully documented, executed, and accessible, including clear terms on scope, deliverables, payment schedules, and timelines.
   • Monitor contract compliance and ensure all parties meet their obligations.
   • Manage amendments and variations to contracts, ensuring proper documentation and mutual agreement from all involved parties.
3. Client Communication
   • Act as the primary point of contact for clients regarding payment collection and contract issues.
   • Provide regular updates to clients on payment status, contract performance, and any necessary actions.
   • Collaborate with project managers and department heads to ensure smooth alignment between project execution and contract terms.
4. Reporting and Documentation
   • Maintain accurate and comprehensive records of payments, invoices, contracts, and any related documentation.
   • Prepare regular reports on payment collection progress, contract performance, and any issues or risks identified.
   • Provide detailed financial reports to management, highlighting payment trends, risks, and opportunities.

Qualification and Experience:

Education:

• Bachelor’s Degree in CoTM or Civil Engineering, or related technical field.

Experience:

• At least 5 years of experience in contract management, payment collection, or a related role.
• Experience in managing client relationships and resolving disputes effectively.
• Familiarity with financial reporting and contract law.

Expertise:

• Strong knowledge of contract management principles and payment collection procedures.
• Experience with invoicing systems and financial software.
• Excellent communication skills, both verbal and written.

Knowledge:

• Understanding of contract terms and legal implications.
• Familiarity with industry-specific payment terms and collection practices.
• Knowledge of dispute resolution and contract amendments.