People & Culture Officer- Benefits and Compensation 56 views

As an International Christian Humanitarian Development organization, World Vision Ethiopia (WVE) is trusted to deliver integrated programs with target communities through its 58 Area programs (APs) located in seven regional states of the country.  WVE envisions a thriving organization where our strong leadership at all levels results in improved delivery of results for children.

Payroll Administration

• Assist the Benefits and Compensation Coordinator in Implementing, maintaining, and reviewing of payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, allowances, taxes, and other deductions;
• Assist in ensuring payroll transactions are processed correctly for time, earnings, benefits, deductions, taxes, allowances, and other items that affect pay and /or WVE’s liability;
• Support the accurate and timely processing of payroll updates including new hires, terminations, and any changes to pay;
• Support compensation/payroll administration, reconciliations to Workday outputs and other accounts;
• Assist in salary, benefits, and compensations related surveys;
• Prepares and maintains accurate records and reports of payroll transactions;
• Facilitates audits by providing records and documentation to auditors;
• In consultation with the coordinator, respond to payroll inquiries from WV employees;
• Follow up the mitigation plan for all payroll related risks and assist in preparation of mitigations report;
• Assist in the Preparation of monthly, quarterly and annual report of payroll administration.

Benefits and Compensation

• Follow up timely reporting of accident and facilitate insurance process with staff and insurance company.
• Assist reporting (end to end report) of all staff incidents on the reporting platform to EARO and keep records;
• Provide monthly updated list of staff benefited through life insurance, GPA and pensions timely and consistently;
• Closely monitor and follow up on the reimbursement of salary on sick leave days from insurance companies;
• Administer benefit programs, consult with and advise employees on eligibility for all insurance (GPA & Life Insurance);
• Assist in renewal of contracts with insurance companies.
• Participate in the procurement process of new insurances policies;
• Calculate employee payroll insurance deductions based on enrollment paperwork & notify the insurance company of those changes;
• Assist the staff separation process, termination benefits, payments and ensures timely completion of clearance;
• Facilitate the process of implementing pension proclamation requirements for the NO staff;
• Follow up that all WVE staff have PESSA identification Card, and their file is properly updated;
• Facilitate and follow up that all staff are enrolled for PESSA ID Card, insurance, taxes, etc.
• Assist the end to end process of employee retirement;
• Liaises with concerned government offices in relation to staff pension process, taxes, data updates etc.

Workday/ P & C Information System

• Ensures all the new/rehire employee required payroll, benefits and compensation documents that are used to feed data into the database are complete;
• Encodes new/rehire data (Payroll data, change, increment, etc.) in to, Excel sheet and position control;
• Updates monthly P&C-Payroll reports and ensure they are timely and accurate;
• Follow up monthly reconciliation of payroll information;
• Performs other People and Culture duties as assigned by the supervisor

Required Professional Experience

• Three years of experience in a relevant human resources professional role, payroll, Benefit & Compensation, etc.
• A combination of Human Resource experience in the following areas: Remuneration, Benefits & Compensation, Payroll administration, HRIS,

Required Education, training, license, registration, and certification

• Bachelor’s degree required, MA preferred in human resources management, Business Administration, Accounting, or related field and/or equivalent practical experience.

Preferred Knowledge and Qualifications

• Excellent oral and written communication skills
• Knowledgeable of Ethiopian Labor Laws, Tax laws, Pension laws and relevant requirements.