Personnel 89 views

Department: HR & Administration

Section: Personnel

Reports to: HR & Administration Manager

Main Duties

• Maintain Employees records/file properly
• Facilitate recruitment & Selection Process
• Maintain up-to-date record of employees on a system
• Check the proper implementation of Labour Proclamation No. 1156/2011 and the HR rules and regulations.
• Report man power changes and other relevant personnel issues.

Duties and responsibilities

• Entertain job applicants i.e provide information and receive the application by checking the presence of all the necessary documents.
• Provide summarized information and short listed applicants needed for recruitment.
• Maintain updated records of employment, Termination, Promotion, Transfer and any other changes on man power.
• Prepare monthly report of man power change occurred during the month.(i.e. man power arranged  by  Department, Salary, Position, Education level etc.)
• Prepare employment letter up on the 1^st day of employment and follow up its completion on that day.
• Make sure new employees have got their employment letter, job description and H.R rules and regulations and registration on the Hand Punch on the 1^st day of the employment.
• Submit the probation period report to the Administration Manager after checking and confirming the completion of the report.
• Check employment contracts /employments agreements/ and provide request for its extension or termination before the completion of the contract.
• Check the Annual leave, Sick leave and other leaves are complete and properly registered on the SAP system.
• Prepare the absenteeism report  and submit the final report to the HR & Administration Manager on the 20^th day of each month (the report should include list of absentees, new employees and terminated employees during the payroll period)
• Prepare vacancy based on the approved man power requisition document.
• Check the completed clearance sheet and the personal file for outstanding matters and forward to the HR & Administration Manager by confirming its completeness.
• Check and make sure that  leaves, payments and other personnel aspects are Handled according to the Labour proclamation No. 377/03 and the company Human Resource rules and regulation.
• Make sure that all terminated employees above officer level have filled the exit interview sheet and submit the summarized report monthly.
• Prepare different letters memorandums and notices regarding employees and events based on the prevailing situation.
• Entertain employees request regarding personnel issues.
• Perform other activities ordered by his immediate supervisors.

• BA Degree in Management or Business Administration.
• A minimum of 4 years’  experience
• Knowledge of basic computer application is Mandatory.