Procurement Administrator 74 views1 application

Job Summary:

Every employee of IRI is responsible for carrying out the Mission of IRI and demonstrating the Core Values in their day to day operations. The Core Values, which are IRI’s foundational building blocks include:

Excellence: We believe in quality results delivered by investing in people. Freedom: We believe in exploration and experimentation to be agile and responsive. Respect: We believe in trust, empathy and empowering people. Teamwork: We believe in diversity, inclusion and the power of global collaboration. Transparency: We believe in open communication and clear decision-making. Accountability: We believe in personal responsibility as the foundation of success.

Primary Functions & Responsibilities:

• Supports the IRI Ethiopia office in ensuring an effective and efficient process in the field for collection of required documentation for contracts and subgrants;
• Prepare bills and payments, in close consultation with the Field Accountant and program staff;
• Serves as liaison with subgrant partners and contractors in the field and the Headquarters Procurement Team;
• Directs subaward and contract documentation process as required for opening and closing subawards;
• Conducts in depth reviews of subaward proposals and draft related risk assessments;
• Monitors that subaward partners comply with grant policies and procedures;
• Reviews the financial report/milestones from CSO’s in preparation for submission to Headquarters Procurement team;
• Contributes to internal weekly reports as relates to subawards and procurement;
• Collaborates with program staff in the drafting and preparation of donor reporting;
• Monitors the workplan and performance management for the subgrants area;
• Responsible for organizing and maintaining subaward files in the field as required;
• Responsible for working closely with Ethiopia field program staff on management of subawards, and providing compliance guidance;
• Train subrecipients and contractors on terms of agreement and reporting;
• Performs other duties as assigned.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work Environment:

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  The work is performed primarily indoors with occasional exposure to outdoor conditions when required. The noise level in the work environment is usually moderate.

Employee’s Responsibility in an Emergency:

The employee is expected to respond to emergency situations involving the safety of fellow employees including evacuation of the building.

Reporting Relationships:

Reports to:      Resident Program Director

Exercises Supervision over:    Not Applicable

This job description is not intended to be all-inclusive nor is it intended to be an exhaustive list of responsibilities, duties, or skills required of an incumbent.

An employee will perform other reasonably-related job responsibilities as assigned by management when required.  IRI reserves the right to revise or change job functions as the need arises.  Thus, management reserves the right to update and change job descriptions. This job description does not constitute a written contract of employment.

Position Requirements

• Bachelor’s degree in accounting, finance or business administration preferred. Equivalent professional experience may be substituted for educational experience.
• 2-4 years of professional experience related to procurement or grants management.
• Prior US Government contracts and grants experience strongly preferred.
• Experience with JAMIS or Oracle based software applications preferred.

Competencies

• Effective communication: Understands effective communication concepts, tools and techniques; ability to effectively transmit, explain complex technical concepts in simple, clear language appropriate to the audience; and receive, and accurately interpret ideas, information, and needs through the application of appropriate communication behaviors
• Problem Solving: Knowledge of approaches, tools, techniques for recognizing, anticipating, and resolving operational or process problems; ability to apply this knowledge appropriately to diverse situations.
• Interpersonal Relationships: Knowledge of and the ability to effectively interact within and across Divisions, Departments, Country offices in a constructive and collaborative manner.
• Managing Multiple Priorities: Ability to manage multiple concurrent objectives, projects, groups, or activities, making effective judgments as to prioritizing and time allocation.