Procurement and Liaison Officer 44 views

• Manages the overall procurement, inventory and order.
• Collecting proforma from vendors as per the need of requesting department
• Preparing a timely procurement report to an immediate supervisor
• Inspecting purchased products upon delivery and report issues.
• Analyses sites’ results (including business users’ feedback and requests) and causes of different issues, together with the team members (procurement buyers).
• Performs the gap analysis for the scorecard measures.
• Defines improvement plans and recommends potential solutions to issues, together with the team members and aligns them with business users.
• Coordinates (implements and follow up on), at team level, the execution of improvement plans and/or department initiatives.
• Ensures regular tracking of results.
• Facilitates the deployment of best practices within the team.
• Supplier management and performance improvement with local suppliers.
• Supports the team members, on a needed basis, in their regular calls with their suppliers.
• Ensure Internal Control and Compliance requirements are known and respected.
• Local Procurement team management and personal development.
• Perform all other duties as assigned and required by immediate supervisor
• Submit and receive letters to a concerned government/ non-governmental office and provide explanation.
• Liaison the preparation and cancellation of work permit and residence ID
• Track and Improve Supplier Performance and develop improvement action plan.
• Change Purchase Orders per revised Buying Requisition / Order Confirmations
• Understands and applies Company Policies: (Conflict of Interest, Gift & Entertainment, Ethical Treatment of Suppliers, Security, Competitive information Collection, Delegation of Authority, Legal Guidelines).
•  Stays up to date on latest policy revisions, interpretations.

• • Written and verbal communication & presentation skills.
  • Strong Project Management Skills.
  • Understands the Company’s organizational structures and how it operates to be able to either perform required follow-up steps or provide follow-up recommendations to others as needed.
  • Must have complete understanding of Immigration Rules of Ethiopia
• • Has an excellent understanding of Procurement Cycle, Policies, and Procedures
  • Knows well internal control and compliance principles.
  • Knows difference between the types of procurement spend categories as capital, corporate services, IT, etc.
  • Differentiates knowledgeably between “operating principles/guidelines” and “policy/rules.”
  • Effective influencing and negotiation skills.
  • Strong numeracy and analytical skills on financial data
  • Ability to draw upon local and regional/global networks to obtain knowledge and insights that can create value through alternate procurement strategy and solutions.

CONTACT

• Customers
• Management and staff
• Visitors & Contractors
• External agencies

SKILLS

• Articulate and able to communicate well in both written and oral
• Compassionate
• Active & positive listener

QUALIFICATIONS

• Minimum degree in any business field
• 3-5 Years’ experience
• Microsoft office proficient in Excel, Word and Powerpoint