Procurement and Liaison Officer 121 views2 applications

Job Description

Position: Procurement and Liaison Officer

Reports to: Head of HROD

Type of Contract: Contract

Required Number: One

Duty Base: Addis Ababa

 Key Responsibilities:

1. Liaison with government and non-government organizations

• Timely processing of Passports, business visas for AAE staff and guests

• Managing all liaison activities representing the organization

2. Property management

•  Ensure timely refilling of fire extinguishers fixed in the head office premise

• Keep stock of SIM cards and Mobile cards and distribute to the authorized staff

• Make sure the timely settlement of utility bills, water, electric telephone and internet

• Follow up and clearance of imported items from customs

• Supervise the cleanness of the office compound

• Supervise proper management of office refreshment and cleaning suppliers

• Follow up maintenance of office building parts, office equipment

• Follow up office lease agreements of AAE and ensure timely renewal and/ or termination of agreements accordingly

3. Procurement of Goods & Services

• Process procurement of goods (Fixed and non- Fixed assets) and service from reliable suppliers through direct purchasing, proforma collection or open bidding process as per the policy

•  Produce comprehensive suppliers list for all category of purchase

• Ensure that all purchases of goods and services are carried out and delivered to the store

• Handle Petty cash for maintenance cost & purchase

4. Communication and documentation

•  Maintain comprehensive registration of purchase requisitions of goods and services in process as well as completed

• Produce procurement status report monthly

• Maintain a closer relationship with requesting programs via telephone, email, and other appropriate means of communication.

• Request suppliers for offer based on the specification of purchase.

5. Coach and evaluate the performance of staff under his/her supervision

Required Profile

• BA Degree in Logistics and Supplies Chain Management or other related disciplines and 4 years of relevant experience

• Excellent technical skills, leadership, integrity, confidence, judgmental values, strategic thinking, pro-activism, team player and communicating, ability to take personal initiative and lead an organized work

• Work proactively and horizontally with all team leaders and individuals within AAE and international offices, DAs, and all other departments in AAE

• Work proactively and smoothly with suppliers, clients and service providers for mutual support and cooperation