Procurement and Logistics Assistant 107 views

Background:

Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic development and post-crisis stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.

Position Summary:

Creative Associates seeks a Procurement and Logistics Assistant for a short-term engagement (up to 6 months) to support a grants program in Ethiopia. The Procurement and Logistics Assistant will be responsible for reviewing overall procurement processes, tracking procurements of goods and services through the procurement cycle, ensuring that adequate competition is achieved for procurements, and providing regular procurement mentoring to project staff to support project implementation. S/he will provide timely staff services and efficient office operations in the areas of: voice communications, mail, inventory management, supplies and equipment maintenance.

Reporting& Supervision:

The Procurement and Logistics Assistant reports to the Deputy Regional Team Lead.

Primary Responsibilities:

• Maintain comprehensive procurement files, including solicitations, proposals, evaluations, award documents, official contracts and correspondence on all procurements, following policies and local law;
• Supervise and verify the procurement of materials according to the or needs of the project;
• Ensure presentation of sufficient selection that meets requirements of quality assurance, delivery, and transparency;
• Process procurements according to respective rules and regulations;
• Compile and review budgets, solicited quotations, negotiations, and analysis to recommend vendors for delivery of goods and materials to grantees;
• Verify deliveries are complete and done in a timely manner;
• Ensure prompt update of the procurement files into the procurement database;
• Perform daily checks on project vehicles and mileage tracking;
• Respond to procurement/logistics requests related to supplies, materials for project activities;
• Handle all email, mail and phone general inquiries and requests for information and materials;
• Collect departmental logistical updates for monthly organization report;
• Assist with ordering supplies and copy room inventory, as needed;
• Assist with trip expense reports, photocopying, ordering books and materials as needed;
• Assist staff with mailing projects and provide support assistance; and
• Perform other duties, as assigned.

Required Skills& Qualifications:

• Bachelor’s degree in related field preferred;
• Minimum of two (2) years of relevant work experience;
• Experience working on USAID or similar internationally funded programs;
• Strong knowledge of donor procurement rules and regulations;
• Strong ability to use and develop management and tracking systems;
• Speaking, writing and reading fluency in English and Amharic; and
• Existing authorization to work in Ethiopia.

Local candidates strongly encouraged to apply.