Procurement Officer 67 views

Angla Business PLC is engaged food industry including production of fast food, catering, and food processing. The Company is in a transformation process to support its day-to-day operational activities with well-designed policies and procedures and integration through the ERP System. As part of the implementation, we would like to invite qualified, experienced and energetic candidates/applicants for the following positions.

Key   Responsibilities and Requirements

• Coordinates and facilitates the procurement requirements of the Company based on the procurement Procedure.
• Preparing budgets, cost analyses, and reports.
• Prepare procurement plan and submit for the review of the Manager-SCM or Managing Director or his Delegate.
• Maintaining and updating supplier information such as qualifications, delivery times, product ranges, etc.
• Prepare bid documents and invitation to bid.
• Prepare and send quotations requests for short listed suppliers and collects Proforma invoices.
• Involves in checking and making ready bid box.
• Involve in opening bid, Proforma and quotations as per the discretionary limit given by the Company.
• Evaluates bidder’s proposal with special emphasis on the financial aspect.
• Originate procurement documents, internal and external correspondence related to the procurements.
• Prepares award letter and contract documents/purchase order.
• Prepares payment certificate, co-sign and effects payments to supplies.
• Creates purchase orders, ensuring relevant procurement procedures have been applied and all supporting documentation is attached.
• Deliver the purchasing items to store timely.
•  Ensure that invoices received reconcile to purchase orders and created and matching receipts to purchase orders.
• Ensure three way matching of purchase order, Invoice and GRN and carry out monthly closing procedures, including month end reconciliations and adjustments.
• Develop appropriate physical inventory count procedures, adapted to the local requirements of each site, with a strong accent on control and separation of duties.
• Monitor, evaluate and improve supplier performance in accordance with the contractual agreement and/or Service Level Agreement, on a continuous basis.
• Control and monitor expenses against approved budgets.
• Monitor delivery times to ensure they are on time.
• Conduct supply market analysis, researching and evaluating prospective suppliers.
• Maintain records of purchases, pricing, and other important data.
• Serve as secretary of the Procurement Approving Committee at various levels.

Job Specification

• Basic computer knowledge particularly accounting software and other related accounting system, like MS office, Peachtree accounting. Knowledge and experience in the implementation and running of ERP/MRP is a plus.\
• Perform other duties as assigned by the immediate supervisor and the Managing Director

Working place:  Addis Ababa at Head office or Branches at different Sub Cities.

Quantity :- 1

Education

• Diploma or BA Degree in Supply Chain Management or Purchasing & Supplies, Additional Qualification is advantageous

Work experience

• At least 4 years for Diploma and 2 years for BA (both in Purchasing & Supplies and in Supply Chain Management).