Procurement Officer (PO-HO) Job at Family Guidance Association of Ethiopia

JOB SUMMARY :

Under the general direction of the Supplies & Logistic Manager the procurement Officer is responsible for Collection and maintenance of of lists of major suppliers, current market prices for planning purpose, Follows up stoke levels of critical items, collects Performa invoices in sealed envelope and submits to his supervisor and/or procurement committee for analysis and recommendations, effects payments for approved purchases and collect purchased items after proper scrutiny as to conformity with specifications, handover purchased items to store keeper following the standard procedure.

RESPONSIBILITIES & TASKS :

Purchases all goods and services of the Association in accordance with the purchasing policies and procedures;
Collects and maintain lists of major suppliers and current market prices of frequently required commodities for planning purposes;
Receive Purchase requisition from the division Head for further processing , and make sure the PR authorize by the appropriate authority;
Collects Performa invoices in sealed envelop upon receiving purchase requisitions;
Prepare bids documents according to the detail specification;
Expedite purchase orders for timely receipt of goods and services;
Effects payments for purchased items after proper verification against specifications;
Collect purchased items and transport to store for handing over to the store keeper;
Hand over purchased items to store keeper following the standard procedure;
Ensures all goods purchased and received are of the right quality and quantity;
Makes clearance of purchased and donated goods form customs warehouse;
Hands over all purchased goods and supplies to the Supplies & Logistics Manager and ensures all are daily registered, signed and received;
Handles petty cash for clearance and other expenses;
Facilitate fixed asset repair and maintenance like office equipment, machine…..
Assist the Supplies & Logistics Manager in analyzing requirement of goods in the preparation of APB;
Prepare the quarterly and annual report regarding goods purchased locally, goods received from donors as well as goods on transit;
Performs such other duties and responsibilities as may be assigned by his immediate supervisor.

Job Requirements

Education: MBA/MA/BA in Procurement & Supply Management or Materials Management or Supply Chain Management

Work Experience: 2 years for MA/MBA or 4 Years for BA degree after graduation, shall posses an extensive experiences in same or similar position in the NGO sector or donor funded project

Desirable: Knowledge on supply & logistics procurement and management; usage of software relevant for value chain supply, Custom clearance experience is an advantage. Computer skill in relevant software desired.

How to Apply

Family Guidance Association of Ethiopia

Human Resource and Organizational Development Division

P.O. Box: 5716

Addis Ababa

Family Guidance Association of Ethiopia is an equal opportunity employer and female applicants are highly encouraged to apply.

For more Information about the Association , please visit www.fgeet.org

More Information

Address Addis Ababa
Experience Level Mid level
Total Years Experience 0-5
Qualification BA/BSc