Program and admin support officer 23 views

As an International Christian Humanitarian Development organization, World Vision Ethiopia (WVE) is trusted to deliver community service through its 58 Area Development programs (APs) located in seven regional states of the country.  Currently, WVE envisions a thriving organization where our improved business processes come together to transform and model organizational leadership built on sustainable practices. WVE is looking for persons who fulfill the following qualifications.

Purpose of the position:

The Program and admin support officer will be responsible for supporting CIFF funded transmission break project day to day activity related with the program as well as administration. The program and admin support officer will work directly with the project director in managing day to day tasks and managing partners’ admin and program related requests.   The program and admin support officer will work with project teams for documentation, communication and administration of project work. Communicate World Vision’s Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Major Responsibilities

·         Be a focal person in liaising between field staff and HO CIFF staffs

·         Compiling monthly/quarterly reports and documentation and create proper filing system and record keeping of the project and monitor on expenditure of budget – Eg. Supplies…

·         Arranging events, workshops and trainings take proper documentation (photographs, videos, meeting notes/proceeding, attendance sheet).

·         Prepare, write and edit published communication materials( banners, leaflets, posters, documentary video, project briefs, monthly newsletters) regularly in consultation with the project director and communications and reporting coordinator of WASH

·         Arrange travels (air, vehicle, accommodation … etc) manage visa request and follow-up in consultation with administration and fleet management.

·         Providing administrative management of the CIFF office( creating good working environment) and manages calendar of the project / project Director

·         Taking minutes of department meetings and follow-up and track on action points with team members and stakeholders

·         Prepare/draft letters, memorandum of understanding and other communications of the project

·         Liaise with procurement department and follow-up on procurement of goods and services of the projects

·         Supervise drivers of the project as needed

Job Requirements

Qualifications:  Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• Qualification required: BA/MA degree Business administration, management, Communications, computer science and other related fields,
• Training on documentation, office management
• Training on graphics design
• Minimunm Three years’ Experience on working as a program support preferred
• Experience of working with creative and communications agencies preferred
• Experience on WASH preferred
• Other: NGO experience preferred

 

Other Competencies/Attributes:

• Committed to the core values of World Vision
• Excellent communication skills, both oral and written in English
• Excellent organization skill, multi tasked and excellent in managing stress
• Computer literate and experience of working with different communication software such as video editing software, graphics design, Photoshop…
• Creates and encourages a climate of team-work and collaboration in a diverse cultural environment.
• Analyzes and integrates diverse and complex quantitative and qualitative data from a wide range of sources.

How to Apply

Interested applicants are required to fill the employment application form (you can get this form fromwve-jaf ) and email on or before the closing date of this announcement to [email protected]

World Vision Ethiopia is a child focused Organization and is striving to keep children safe and is committed to ensuring that only those who are suitable to work with children are considered for this position.