Project Cashier 52 views

Mahibere Hiwot for Social Development (MSD) was founded in 1999 by few volunteer youth who were concerned and hence aspired to contribute their part in the national effort to combat the spread of the HIV epidemic. Given its beginning, a major focus of MSD’s work has been in Health, Education, Livelihood, Migration, Child Trafficking and Good governance & Democratization.

Duration: One year with possibility of extension

Department: Finance & Admin Department

Supervisor: Finance and Admin Manager / Executive Director

JOB SUMMARY

Under the supervision of the Senior Accountant, the project Cashier is responsible for handling petty, cash colleting, and receiving from different sources. Further, the project Cashier is responsible for preparing payment vouchers, processing and pay financial transactions.

SPECIFIC DUTIES AND RESPONSIBILITIES

• Receives cash and checques on a pre numbered Cash Receipt Voucher of MSD;
• Deposits collected money in the bank intact and submits the Receipt, and bank deposit slip to accounts;
• Maintains a petty cash and register book and makes payment against written orders or authorizations;
• Confirms that petty cash payment voucher and supporting documents are complete before effecting payments;
• Follows-up the settlement of temporary advance payments effected with “Suspense Vouchers” and reports to the supervisor if there are unsettled suspense vouchers;
• Effects payment of payroll to MSD staff;
• Obtains receipts and reconciles cash balance with records, clears all advances taken by staff and updates all records on file;
• Requests for the replenishment of the petty cash when it reaches the minimum limit;
• Issues cash against properly authorized cash payment vouchers;
• Prepares payment vouchers;
• Ensures arithmetic accuracy in all transaction;
• Maintains overall cash security in a safe;
• Settles organization’s utility expenses monthly
• Keeps finance documents in a safe and orderly manner;
• Prepares periodic performance reports and submits to the Finance Officer timely;
• Performs other duties as assigned by the supervisor.

MINIMUM QUALIFICATIONS

EDUCATION/TRAINING

• Diploma/Certificate (Level 2) in Accounting or related field.

EXPERIENCE

• 3/2 and above year of work experience in relevant field.
• NGO Experience plus work on USAID funded project is advantageous

TECHNICAL AND OTHER SKILLS

• Ability to read, count, and write to accurately complete all documentation.
• Computer skills (MS word, Excel, Power Point) and Internet browsing skills;
• Good written and spoken English language;
• Good interpersonal skill and ability to communicate information accurately.