PROJECT MANAGER 156 views

I.  JOB SUMMARY :

The purpose of the Project Manager (PM) position is to provide overall leadership and coordination for ensuring the implementation and accomplishment of the objectives of Uplift her project under his/her responsibility in line with CARE’s vision, goals, and program principles, standards, approaches and strategic Plan of the Health Equity and Rights unit.  In consultation with the program manager and in collaboration with the project staffs and partners she/he develops annual implementation plans and budget, allocates appropriate resources to accomplish the plan, secures qualified staff and ensures that an appropriate monitoring system is in place to track progress and deviations of project implementation. To promote the highest level of staff performance the project manager ensures that all supervisors provide coaching and mentoring to the project staff.  He/she establishes and maintains effective working relationships with key government partners and NGOs working in the same geographic areas.

II. RESPONSIBILITIES AND TASKS :

Responsibility No. 1: Project Implementation.  % of Time:  25%

• Runs the implementation process of all sets of targets planned for the project with respective supervisors, experts and other concerned staff working within program departments.
• Develops Detailed program implementation plans in consultation with the Program manager, project staff and partners.
• Ensures that all staff have updated monthly and quarterly implementation plans.
• Periodically visits field activities and provide formal and informal feedback to the project staff in terms of adequate and inadequate progress as well as recommendations for improved performance;
• Builds the capacity of project staff and its partners in technical issues pertinent to the sector including SRH, Nutrition. Adolescent empowerment  and livelihoods;
• Coordinate with LDM staff to inform project planning and monitoring as required
• Maintains ongoing communication with project stakeholder regarding project progress and challenges;
• Continuously assesses project’s context, assumptions and changes in the working environment to ensure that the project focus, strategies and activities remain relevant and to proposed adjustments when needed.

Job Responsibility #2: Project Planning.  % of Time:  20%

•    With the project team and LDM staff analyzes past experiences to systematize and incorporate lessons learned into the planning process;
• Based on past accomplishments and achievements adjusts project targets, strategies, resources and delegation of responsibilities to ensure appropriate progress toward project objectives;
• Shares draft plans with project management team, staff and partners involved in the implementation and incorporate their input into the plan;
• Submits annual plans as per established schedules to all project stakeholders.

Responsibility No. 3: Staff Management. % of Time:  15%

• Supervises, leads, guides, orients, trains, coaches and supports the project team
• Builds the technical and managerial capacity of the field staff in planning and implementing projects effectively and efficiently;
• Recommends or initiates personnel actions such as merit increases and other salary adjustments, promotions, transfers, terminations, and disciplinary actions including performance improvement plans;
• Ensure that all project staff have appropriate individual operational plans linked to project priorities;
• Completes all performance management activities including: performance planning, monitoring, and annual performance appraisals;
• Provides ongoing feedback to project officers and specialists, recognizing and praising successes and pointing out failures that need corrective measures.

Responsibility No. 4: Project Monitoring, Evaluation and Reporting. % of Time:  15%

• Ensures that project under his/her supervision include an appropriate log-frame and baseline design;
•    In consultation with LDM personnel organizes a monitoring system to collect routine data for tracking project performance and decision making;
• Plans and conducts quarterly and annual project review meeting to assess progress, adjust plans, and draw/disseminate lessons learned.
• Write monthly/quarterly/annual comprehensive and high-quality project progress reports;
• Implement audit recommendations related to the project.
• Lead the extraction and documentation of learning briefs, case studies and other project l
• Implement other M&E related tasks based on donor requirements

Responsibility No. 5: Project Budget Management. % of Time:  10%

• In collaboration with finance staff prepares annual budget based on project proposal and ensures compliance with donor requirements.
• Ensures appropriate utilization of fund codes for charging budget expenditures.
• Monitor monthly budget burn rates and make adjustments when needed.
• Ensure timely financial reporting is done and shared with the HO finance.
• Communicate with the coordination unit for any finance related challenges at the FO level          

Responsibility No. 6: Networking, Learning and Representation. % of Time:  10%

• Establishes and maintain formal and informal communication mechanisms with government, community partners and other stakeholders in the project implementation area.
• Participate in steering committee meetings, and supervision visits  held at Regional, Zonal and Woreda level to discuss project related issues.
• Keeps up to date with developments in the project, including best practice examples in-country and internationally, and ensure ongoing personal development and learning;
• Make formal presentations to the counterparts about project progress, challenges, lessons learned and needed adjustments;            

Responsibility No. 7: Any other duties assigned by supervisor. % of Time:  5%

PROBLEM SOLVING (Thinking Environment)

All three levels of problem solving are pertinent to the position in one way or another. Since the incumbent deals with the management and coordination of the various day-to-day activities, development, implementation and maintenance of policies, procedures, objectives, short-and long-range planning of the project, he shall deal with all three levels of problem solving.

GENDER EQUALITY AND PREVENTION OF SEXUAL EXPLOITATION AND ABUSESHEA

• Contribute to an environment within CARE’s workplaces, programming, and communities where CARE works that is free from sexual harassment, exploitation, and abuse.
• Understanding and demonstrated commitment to the importance of gender, youth and social inclusion issues.
• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming.

QUALIFICATIONS (KNOW HOW)

A) EDUCATION/TRAINING

Required:

• BSC in public health or bachelor’s degree in nursing sociology, related social science, public health, or equivalent combination of education and work experience.

Desired:

• MSc in Public health, SRH, Nutrition and livelihoods and related fields in development

B) EXPERIENCE :

Required:

• 5 years of relevant work experience with the first degree or 4 years of relevant work experience plus post graduate degree in working on Adolescents and youth SRH, Nutrition, gender, Livelihood, and community empowerment.
• 1 years’ service in managerial level.

Desired:

•   Experience in fast paced development-oriented NGO environment.

C) TECHNICAL SKILLS

Required:

• Proficiency in verbal and written English.
•   Knowledge of the local language.
• Concept paper development, operational planning, budget planning and management, monitoring and evaluation, report writing;
• Proficiency in standard office software packages;
• Excellent communication and interpersonal skills;
• Demonstrated leadership ability to inspire and empower others;
• Demonstrated technical and managerial ability, sound judgment, ability to interact and work effectively with others at all levels;
• Firm belief in teamwork, gender equality, transparent and participatory management.

Desired:

• Skills in organizing and facilitating meetings and workshops.
• TOR developments
• Developing different project implementation tracking tools.

D) COMPETENCIES

Respect, accountability, courage, excellence, adaptability, stress tolerance, innovation, building partnership, communicating with impact, coaching, facilitating change, developing teams, information monitoring, planning, and organizing, leading through vision and value.

V. FREEDOM TO ACT

A. General accountability:

• The incumbent’s decisions are prime in terms of the daily functioning and operation of the projects in programming, management, financial and administration areas; his/her decisions are contributory in terms of the CO’s long-term development focus and organizational polices and procedures.
• The project manager is the key decision maker in terms of staffing at the field office in consultation & concurrence with Program Manager and considers input from the HRM at the CO.

VI. CONTACTS/KEY RELATIONSHIPS

Internal:

• PC – Coaching, Mentoring and overall guidance, (On all programmatic, administrative, financial, policy, procedural other related issues);
• FOPOM – dotted line supervisor and supports the day to day operational and relational issues at the FO level
• PD – The big picture (Organizational policies, programmatic focus and priorities);
• Field level staffs – ensuring appropriate support is provided to field offices and maintenance of working relationships;
• Finance – Consultation and information sharing on budgetary issues and technical assistance;
• HRM and Administration – Consultation and information sharing on issues related to overall administration, policies, and procedures and secure appropriate program support for the projects.

External:

• Communities, PA, Zone, Woreda and Keble Administration and relevant sector offices
• Other development organizations working in the area where CARE works (NGO, CBO and the privet sector).
• Special meetings with Woreda and Zonal (Regional when required) government partners and donor representatives when needed.

VII. WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED

• The position is based in CARE West Haraghe Area office, Chiro. At least 20-30 % of the time will be spent in the field.