Project Manager 85 views

• General Background

The Project Manager is responsible for the
day-to-day oper…

The Project Manager is responsible for the
day-to-day operations of the project(s) and provides services to the different
donors, partners and beneficiaries.
He/she is expected to meet and exceed the organizations performance and
delivery goals.

2. Purpose and Scope of
Assignment

The project manager is responsible to
produce/read the project initiation documents (PID), Legal Agreement and have a
thorough understanding of the terms, conditions, and the respective roles and
responsibilities of the partners/stakeholders to ensure the project(s) products
are capable of meeting the business cases for both UNOPS and the client.
Success of the project(s) and hence Project Manager will be based on the
Success Criteria of UNOPS engagements which are linked to the below responsibilities. The duties and responsibilities of the
Project Manager Level 2 are similar to that of the Project Manager Level 3,
with the difference in grades being determined by the project(s) level,
complexity and level of responsibility of the specific position. A project
manager at this level would normally be responsible for one or more UNOPS Level
2 project(s). A project manager at this level would likely be expected to
manage a mid-sized project with mid-level risk or complexity. The project would
rely on a number of external suppliers for its successful delivery, managing
tight timeline with some flexibility. The project manager is responsible for
all aspects of the project life cycle. S/he must be able to apply, with some degree of autonomy, the below
duties and responsibilities of the project success criteria:

Stakeholder Management:

• Establish solid working
  relationship with the project board (Executive, Senior Users and Senior
  Suppliers), client and key stakeholders
• Manage communications and
  ensure stakeholders are aware of project activities, progress, exceptions and
  are in a position to accept handover products
• Advise the client on issues
  that may impact the achievement of their outcomes (including issues of
  sustainability and post project requirements such as maintenance)
• Manage the information flows
  between the Project Board/Director and the project(s)

Delivery and Performance:

• Develop and maintain project
  plans
• Implement approved project
  plans (including the establishment of milestones) within tolerances set by the
  project board
• Embed sustainability dimensions
  including social and gender inclusion, environmental and economic aspects into
  project life cycle.

• Manage the production of the
  required products, taking responsibility for overall progress and use of
  resources and initiating corrective action where necessary
• Liaise with any external
  suppliers or account managers
• Authorize Work Packages
• Advise the Project Board and Manager of any deviations from the plan
• Identify and manage risks so
  that maximum benefit to client and stakeholders is achieved
• Manage and review product
  quality and ensure products are accepted
• Monitor and evaluate
  performance of service providers
• Identify and report potential
  business opportunities for UNOPS to supervisor
• Identify and report threats to
  UNOPS internal business case to supervisor

Procedures:

• Follow the Project Management
  Cycle Instructions and ensure that all organizational policy is complied with
  (Organizational Directives and Administrative Instructions)
• Prepare/adapt the following
  plans for approval by the Project Board:
  I. Project Initiation Documentation; II. Stage/Exception Plans and
  relevant Product Descriptions
• Prepare the following reports:

i.
Highlight Reports

ii.
End Stage Reports

iii.
Operational Closure
Checklist

iv.
End Project Report

v.
Handover Report

• Maintain the following: i.
  Electronic Blue File; ii. Procurement, HR and Finance files as required by
  those practices.
• Ensure that all expenditure
  comply with UNOPS Financial Rules and Regulations (FRR).
• Manage budgets, cash flow and
  obligations to ensure that deliverables are met and payments to contractors and
  personnel are received on time.
• Understand and manage UNOPS
  overheads, allocable charges, and related corporate charges as they apply to
  the project
• Understand the unique
  structures of the UN and budget appropriately for personnel
• Manage and remain accountable
  for expenditures against the budget (based on accurate financial reports)
• Where the Project Manager has
  no delegation as a committing officer, s/he retains these responsibilities and
  will monitor and instruct/request others to carry out the relevant commitments
  and disbursements.

Knowledge Management:

• Participate in the relevant
  Communities of Practice
• Actively interact with other
  PMs and the PM community to share case studies, lessons learned and best
  practice on the Knowledge System.
• Provide feedback to Practice
  Leads on policy, supporting guidance with an aim towards continuous improvement
  of UNOPS policies
• Complete lessons learned as per
  reporting format
• Incorporate lessons learned
  from others as per planning format

Personnel Management:

• Lead and motivate the project
  management team
• Ensure that behavioural
  expectations of team members are established
• Ensure that performance reviews
  are conducted
• Identify outstanding staff and
  bring them to the attention of the Director
• Have a thorough understanding
  of UNOPS personnel contract modalities (including ICA and Staff)
• Select, recruit and train team
  as required by project plans
• Perform the Team Manager role,
  unless appointed to another person(s)
• Perform Project Support role,
  unless appointed to another person or corporate/programme function
• Ensure safety and security for
  all personnel and comply with UN standards

Core Values and Principles:

• Understand and respect UNOPS
  sustainability principles

I.
Look for ways to embed
UNOPS sustainability principles in day to day project management

II.
Seek opportunities to
champion gender equality at work place

III.
Champion and communicate
project’s sustainability aspects with key stakeholders

• Understand and Respect National
  ownership and capacity

i.
Understand the principles
of the Paris Declaration on aid effectiveness and mainstream them into the
project plans

ii.
Seek opportunities to
recruit qualified local staff

iii.
Look for ways to build
capacity of local counterparts

• Partnerships and Coordination Understand
  the UN Development Assistance Framework (UNDAF) and UNOPS, the project’s place
  in the UN system

i.
Strive to build strong
partnerships and effective coordination among relevant project actors (e.g.
United Nations, governments, and non-governmental organizations or other
relevant partners)

• Accountability for results and the use of resources

i.
The project management
processes are designed to deliver maximum accountability, transparency and
results. If a project or processes is not in line with this, it is the
responsibility of the PM to raise the issue with a supervisor

• Excellence

i.
Contribute to innovation
and the adaptation of best practice standards of sustainability and quality.

Additional responsibilities: Within delegated
authority, the Project Manager will be responsible for the following duties:

• Develops,
  implements and evaluates assigned programmes/projects in various operational
  areas of the Division such as gathering and production of specific data
  analysis for various reports and management information reporting; monitors and
  analyzes programme/project development and implementation;
• Reviews
  relevant documents and reports; identifies problems and issues to be addressed
  and initiates corrective actions; liaises with relevant parties; ensures
  follow-up actions.
• Serves
  as the link for business continuity plans and workflows, by supporting in-depth
  planning, assessment and requirement analysis based on both the needs of
  clients, including organizing training, maintaining Standard Operating Procedures (SOPs) and Guidelines of the
  Division;
• Coordinates
  the review and analysis of issues and trends, and participates in the
  evaluation of opportunities for improvement;
• Designs
  data collection tools; reviews, analyzes and interprets results, identifies
  problems/issues and prepares conclusions;
• Organizes
  and prepares written outputs for input into reporting mechanisms and reports;
• Provides
  backstopping in the coordination of major meetings, conferences, etc of
  contractual services and required deliverables
• Coordinates
  activities related to budget funding (programme/project preparation and submissions,
  progress reports, financial statements, etc.) and prepares related
  documents/reports (work programme, programme budget, etc.).
• Performs
  other duties as required.

General:

Ensure that the project(s) produce(s) the
required products within the specified tolerance of time, cost, quality, scope,
risk and benefits. The Project Manager is also responsible for the project
producing a result capable of achieving the benefits defined in the Business
Case(s). Contribute to the overall business targets and needs.

Advanced University Degree
in Project Management, Bu…

• Advanced University Degree
  in Project Management, Business Administration, International Relations,
  Political/Security/Development Studies, or other relevant discipline.
• University Degree
  (bachelor’s degree / first level) with a combination of 2 additional years of
  relevant professional experience in
  Project Management, Business Administration, International Relations,
  Political/Security/Development Studies, or other relevant discipline, may be
  accepted in lieu of the advance university degree.
• PRINCE2 Practitioner Certification –
  Preferred
• Complete the UNOPS Project Management
  Foundation course (within one year after signing this TOR)
• A relevant combination of
  academic credentials and/or industry certifications and qualifying experience
  may be accepted in lieu of the university education.

B. Work
Experience

Standard:

Five years (or more based on academic credentials) of progressive
experience in project development and management, with focus on monitoring, reporting,
development and coordination in either public or private sector organizations.

Additional Requirements: Experience in data analysis applications such as business intelligence
systems is required. Experience in supporting the preparation of reports for
governing and oversight bodies is desirable.

Language: Fluency in oral and written English is required.

• Contract type: International Individual Contract Agreement
• Contract level: I-ICA 2
• Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.