Project Manager- for GAVI Immunization Strengthening project 50 views

KEY AREAS OF ACCOUNTABILITY:

Project management  

• In collaboration with PDQ health team, develop project detail work plan, for the project.
• Ensure procurements specified in the project documents are planned, requested, purchased and delivered on a timely manner
• Develop monthly plan with project team and conduct regular meetings to review progress
• Provide monthly update on project progress and flag any concerns in a timely manner for FOM
• Manage all activities, resources and assets for the projects under supervision
• Identify critical issues in the implementation of projects and take the necessary actions to address problems and constraints
• Support the FOM in the drafting of an MOU with the relevant regional partners, follows up on the review and revision processes, as well as finalization and signing.
• Prepare periodic reports on the implementation of project activities as per the requirements of SCI, regional MOUs and specific project donor
• Closely work with the PDQ Health team to assure implementation quality
• In collaboration and consultation with communication, Sr. Gender Specialist at CO, and PDQ health team, develop communication strategies and tools to reach target communities and improve demand for immunization
• Develop project briefs, which document the project learnings and results
• Ensure that strategies for phasing out are taken care of during implementation; and project close outs are properly planned and executed
• Closely work with RRS, RHB, Zonal and Woreda Health Offices for the smooth implementation of the project and for ensuring project sustainability
• Leads project activity and budget revisions, prepares justification for request of amendments in keeping with donor regulations and procedures, closely working with the relevant award team to ensure timely action

Budget management

• Plays the budget holder role for the project across the project cycle.
• Prepare phased budget based on approved Detailed Implementation Plan (DIPs)
• Manage budgets, including monthly review of budget variance analysis, identification of wrong charges and required actions to address/ correct them
• Ensure effective and efficient utilization of project budget and other resources for intended purpose; follow up on budget utilization and project expenditure
• Prepare/Review and submit for FOM timely donor reports, including development/review and verification of both narrative and financial reports and confirmation of accuracy and consistency between narrative and financial reports.
• Closely work with the Awards Team to efficiently monitor and track burn rates, reporting and financial compliance issues

Staff Management

• Develop performance objectives and development plan for all project staff under supervision
• Establish a system for, communication, follow up, ensuring regular reporting and development of project staff
• Ensure that all project staff understood their responsibilities and how their contribution feeds into the overall project objective
• Organize regular review meetings to review progress, identify issues and solve them
• Ensure and manage appropriate project staffing within area of responsibility.
• Ensure all new recruited staff gets proper induction, Fraud, safeguarding and all mandatory training and monitor the progress
• Ensure all direct reporting team have accurate and up –to- date job descriptions, have oriented on project goals, strategies and activities
• Sets standard and agreed performance objectives for all direct reports, monitor progress regularly and document
• Identify and prevent potential issues for conflict; develop strong, productive team
• Conducts quarterly performance review, documents and submits to HR
• Identify staff capacity gaps, incorporate staff development strategies and Performance Management Systems into team building process & Establish result-based system and follow up
• Ensure submission of quarterly project staff profile/status update using standard format
• Ensure staff submit accurate time sheet on monthly basis on time
• Conduct at least monthly biweekly core team and monthly/quarterly all program team.

Monitoring, evaluation and quality assurance

• In collaboration and coordination with MEAL, and PDQ health and nutrition team facilitate/conduct baseline and end line assessments, to have a project baseline, to assess project contribution and inform project delivery strategies
• In coordination with and support from relevant MEAL staff, design results based monitoring and evaluation process for both projects
• Monitor and systematically document project results implementation lessons, best practices and innovations for the project under supervision; and share lessons, best practices and innovations with PDQ health team to inform program development
• Conduct regular supportive and joint supportive supervisions to project sites with project team and respective government partners
• Plan and facilitate regularly scheduled reviews of projects with woreda health office heads/experts and HWs/HEWs, and community volunteers in the implementation areas
• Facilitates visits to donors, members and others as necessary

Partnership management

• Orient NGO, government and community partners on project goals, strategies and activities to develop common understanding for smooth project implementation.
• Create medium and help partners understand SCI policies and procedures including child safeguarding, fraud, procurement and financial management
• Identify area of activity overlap through proper mapping, develop joint plan and ensure coordination for efficient resource utilization.
• Serves as key liaison with regional and zonal sector government offices and the project
• Closely work with partners to support the course of project planning (joint plan where required), including project proposal development, implementation, and follow up and monitoring of projects
• Facilitate regular dialogue and information sharing with partners including government, non-government partners and civil societies through regular review and coordination meetings
• Build and maintain strong collaborative working relationships with Regional or Zonal relevant sector Bureau, RRS,UN Agencies, international and national NGOs working in the location
• Conduct regular planned monitoring visits, support partners at the project sites and prepare reports for documentation and follow-up actions.
• Attend and represent SCI in all partnership forums, cluster meetings, technical working group meetings

QUALIFICATIONS AND EXPERIENCE

• BSc degree in public health, nursing or related fields
• A minimum of 7 years’ experience in an NGO environment of which a minimum of 3 years managing community based health projects, focusing on immunization
• Trainings on Immunization in Practice (IIP), Immunization Cold chain users, and Immunization MLM trainings will be an asset
• Solid understanding of the Ethiopian health policy and strategies, as well as the health sector transformation plan and the health extension platform
• Experience working with the Ministry of Health at national or sub-national levels
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Strong results orientation, with the ability to challenge existing mindsets
• Experience of managing and shaping programmes to deliver greater efficiency and effectiveness, and of strengthening implementation of financial control processes
• Solid budgeting skills and knowledge of key donor regulations
• knowledge of local language is required
• Commitment to Save the Children values