Project Manager I 58 views

INTERNAL/EXTERNAL VACANCY

FH Ethiopia is a non-governmental organization engaged in relief and development activities. At FH, we operate under a set of guiding principles we call “The Heartbeat”. This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. FH Ethiopia would like to invite potential internal candidates to apply for the following position:

PURPOSE OF THE JOB

The Project Manager is responsible for overall management of Integrated Community Development Project in accordance with the project documents signed between the Government of Ethiopia and Food for the Hungry/Ethiopia (FH/E).

ESSENTIAL TASKS AND RESPONSIBILITIES

Key Result # 1 – Program Implementation

1.        Ensure that the project is operating in accordance with the annual plan of actions, project proposals and also to the standard required by donors and partner government agencies.

2.       Coordinate with component heads/officers for any changes occurred during the implementation and report to the South/West Manager when necessary to the Senior ICD Program Manager.

3.       Conduct situational need assessment in the project areas and design appropriate intervention plans in line with the heartbeat of FH.

4.       Make sure that donor’s grant conditions are adhered to and deadlines for different reporting are respected.  If there is any deviation from the agreed plan, notify the program director on time.

5.       Conduct detailed community structure assessment and possible use of these structures for effective need assessment and sustainable development in the project target areas.

6.      Prepare project proposals and have them on shelf ready for consideration in case they wanted to be implemented.  As we stay longer in the community, this is possible to do and is sometimes important to quickly seek funding when a funding gap is created.

7.       Assist the ICD department in the coordination of all community level assessments.

8.      Ensure that all children in the program are benefiting the designed benefit packages.

Key Result # 2 – Programme Communication

1.        Ensure that all correspondences (emails, letters) from National Organizations (N.O.) with the project are properly handled so as to maintain the smooth communication both internally and externally.

2.       Ensure that all sponsorship communication due dates were kept in time.

3.       Ensure all the data related to children were updated and properly handled.

4.       Maintain and improve ICD communication system at the project level.

Key Result # 3 – Staff management

1.        Ensure that each staff is performing his/her duties and is working to the best of his/her abilities.

2.       Design appropriate and workable organizational structure of the project and notify the ICD department as change occurs.

3.       Make sure that staff members trained in any field should train others when they come back from training.  Facilitate forums and report on the impacts that such training brings on the program implementation in general and the persons’ efficiency in particular.

4.       Conduct staff training, need assessment and develop annual training plan in close collaboration with the ICD department and the HR&OD department.

5.       Promote positive interaction and collaboration among the project staff as well as the partner community.

6.      Conduct periodical project staff performance evaluation in a timely manner for all the staff under his supervision and submit to the HR Department at least five days before the deadline in accordance with the performance evaluation policy of FH.

Key Result # 4 – Resource Management

1.        Responsible for effective and efficient financial management and accounting for all incomes and expenditures pertaining to the project.  Conduct discussion with the project staff on the status of financial utilization of the project and explanations for variances.

2.       Prepare cash flow requests for the year by breakdowns for each quarter based only on the fund pledged and transferred for the project.

3.       Make sure that expenditures are always income based.

4.       Closely work with the head office finance department for smooth monitoring of project budget.

5.       Ensure not only cost effectiveness but also, as much as possible, cost efficiency in all the process of project implementation.

6.      Prepares budget according to FH and donor guideline and submits to the office of finance for review and approval.

7.       Make sure that the budgets and activity plans have got written approval before implementation.

Key Result # 5 – Planning and Reporting

1.        Prepare the monthly, quarter and annual plan of action for the project with component heads/ officers and concerned staff in accordance with the original project proposals and available budget for a year.

2.       Make sure that all component heads prepare and submit a monthly action plan within one week before the new month starts for their activity.

3.       Responsible for the on-time submission of the quarterly, bi-annual and annual project progress reports of ICD (includes Child Communication Template (CCT) and other related reports) and in accordance with the format and the deadline set by donors’ and government offices’ guideline.

4.       Submit a quarterly report for smooth operation of the project.

5.       Prepare any extra report as required by the donor or stakeholders and submit on time to the concerned body.

6.      He/she is also responsible for preparation of plan of action, budget, and periodical reporting on the program progress, monitoring and evaluation of all related activities.

Key Result # 6 – Monitoring and Evaluation

1.        Ensures that the project activities are being implemented in accordance with the project annual operational plan.

2.       Observes any changes within the project for impacts (both positive/negative) in the community and records them for self-monitoring and evaluation.

3.       Give guidance on the operation of Sunday schools programs, home visits, tutorial sessions, inter-centre Sports and Arts contests;

4.       Give guidance on periodical monitoring and evaluation of the program by partners (targeted beneficiaries, community, co- Program signatories, and donors) to the standard by which all the stakeholders are satisfied.

Key Result # 7 – Networking/Partner Relations

1.        Create sound relationships with local partner communities as well as different government offices or line departments so as to facilitate smooth implementation of the program.

2.       Represent and participate in different meetings related to FHE, give feedback to the immediate supervisor and provide a written report on special issues that need higher-level management attention on time.

3.       Effectively facilitate sponsors/donor and other team visit to the project

SAFETY AND SECURITY RESPONSIBILITIES

·         Encourages compliance of Safety and Security principles and policies of the organization by all staffs;

·         Takes the leadership in the management of Safety and Security in the Head Office and Projects.  This includes identifying factors that increase risk, finding ways to reduce risk and planning ahead;

·         Ensuring that all employees, local/foreign interns, as well as external consultants submit an updated Record of Emergency Data to their travels out of their base stations to accomplish FHE’s mission.

·         Communicating with staffs in Field Offices and operational areas periodically and making sure that all staff members are aware of the safety and security procedures;

·         Facilitating implementation and revision of Country Office procedures when required.  This includes identifying potentially risky situations and suggesting corrective measures.

GENDER RESPONSIBILITIES

·         Be familiar with the local Gender Focal Point(s), and go to her/him to learn more about gender issues, or when there is a gender grievance or harassment issue to resolve

·         Within each project and department, discuss FH’s Gender & Diversity and Sexual Harassment and sexual exploitation Policies, so that all staff are conversant with them.

·         Refrain from any comments or gestures that indicate prejudicial views of female staff, especially female supervisors.

SAFEGUARDING POLICY

Food for the Hungry is committed to conducting its programs and operations in a   manner that is safe for all beneficiaries it serves. It is FH’s policy to create and proactively maintain an environment that prevents and deters any actions and omissions that put any beneficiaries, including children and the most vulnerable, at risk. All personnel are expected to conduct themselves in a manner consistent with this commitment and obligation. Any violations of this policy could result in disciplinary action up to and including termination.

• JOB REQUIRMENTS

  ·         BA/MA in Development study/ Agriculture/Education or other related field in Social Science

  ·         6 years related experience out of which two years in managerial position.

  ·         High computer skill and knowledge in the area of MS word, MS Excel, MS Access, Power point and email communication.

  ·         High level of initiative taking.

• Proficiency in spoken and written English language.

• Female candidates are highly encouraged to apply