Purchaser 92 views

Collects and maintains lists of major suppliers current market prices for planning purpose follows up stoke levels of critical items, collects performa  invoice in sealed envelop and submits to his/her supervisor and /or procurements committee for analysis and recommendations, Effects payments for approved  purchases and collect purchased item after proper scrutiny as to conformity with specifications, Handover  purchased items to store keeper following the standard procedure.

Summary of Key Functions/Results Expected

1        Purchases  all goods and services of the Association in accordance with the purchasing policies and procedures,

2        Collect and maintain lists of major suppliers and current market prices of frequently required commodities for planning purposes;

3        Receive purchase requisition from the division Head for further processing, and make sure the PR authorize by the appropriate authority;

4        Collects  proforma invoices in sealed envelop upon receiving purchase requisitions;

5        Prepare bids documents according to the detail specification;

6        Expedite purchase orders for timely receipts of goods and services;

7        Effects payments for purchased items after proper verification against specifications;

8        Collect purchased items and transport to store for handling over to the store keeper;

9        Hand over purchased items to store keeper following the standard procure;

10    Ensures all goods purchased and received are of the right quality and quantity;

11    Makes clearance of purchased and  donated goods from customs warehouse;

12    Hands over all purchased goods and su;;lies to the HFAS  and ensures all are daily registered signed and received;

13    Handles petty cash for clearance and over expenses

14    Handle petty cash on safeguards (Safe box)

15    Facilitate fixed asset repair and maintenance like office equipment, machine

16    Assist the FAC in an analyzing requirement of goods in the preparation of APB

17    Prepare the quarterly and annual report regarding goods purchased locally goods received from donors as well as goods on transit

18    Performs such other duties and responsibilities as may be assigned by his immediate supervisor.

• College Diploma purchasing and supplies mgmt. and Grade 3           driving license Mandatory
• 3 years relevant experiences